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The Sales Offer Letter is a crucial business document used in the Netherlands when a company or individual wishes to make a formal commercial proposal to potential buyers. It serves as an official presentation of products or services, their prices, and associated terms and conditions. Under Dutch law, particularly the Dutch Civil Code (Burgerlijk Wetboek), a Sales Offer Letter must contain specific elements to be legally valid and potentially binding upon acceptance. The document is commonly used in both B2B and B2C contexts, though additional consumer protection requirements apply for B2C transactions. A well-drafted Sales Offer Letter needs to comply with Dutch contract formation rules, VAT regulations, and where applicable, EU consumer protection directives. It typically precedes the formal sales agreement and can be referenced in subsequent contractual documentation. The document should be clear, precise, and contain all material terms necessary for the formation of a binding contract upon acceptance.

1. Letterhead and Date: Company details, including registered address, registration number, and contact information as required by Dutch law

2. Recipient Details: Full name and address of the intended recipient

3. Subject Line: Clear identification of the document as a Sales Offer

4. Opening Salutation: Professional greeting to the recipient

5. Introduction: Brief context of the offer and reference to any prior communications

6. Product/Service Description: Detailed description of the items or services being offered

7. Pricing Information: Clear statement of prices, including VAT (BTW) details as required by Dutch law

8. Delivery Terms: Specified delivery timeframes and conditions

9. Payment Terms: Payment conditions, method, and timeline

10. Offer Validity: Clear statement of how long the offer remains valid

11. Closing Statement: Professional closing with clear next steps

12. Signature Block: Name, title, and signature of the authorized representative