The Employment Contract Cancellation Letter is a crucial document in Malaysian employment relations, used when either party seeks to formally end an employment relationship. It must comply with Malaysian employment law, particularly the Employment Act 1955 and Industrial Relations Act 1967. This document is essential for documenting the official termination of employment, whether due to resignation, redundancy, or other circumstances. It typically includes key information such as termination date, notice period, final payment calculations, benefit arrangements, and post-employment obligations. The letter serves both as a legal record and a practical guide for both parties during the transition period, helping to prevent future disputes and ensure a proper conclusion to the employment relationship.
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1. Letter Header: Company letterhead, date, and reference number
2. Recipient Details: Employee's full name and address
3. Subject Line: Clear indication that this is an employment contract cancellation/termination letter
4. Contract Reference: Reference to the original employment contract including date and position
5. Termination Statement: Clear statement of contract termination and effective date
6. Notice Period: Confirmation of notice period and last working day
7. Final Payment Details: Overview of final salary, unused leave, and other entitlements
8. Company Property: List of company items to be returned
9. Closing Statement: Professional closure including acknowledgment of service
10. Signature Block: Authorized signatory details and company stamp
1. Garden Leave: Include when employee is being placed on garden leave during notice period
2. Non-Compete Reminder: Include when original contract contains non-compete or confidentiality clauses
3. Handover Instructions: Include when specific handover procedures are required
4. Benefits Continuation: Include when there are benefits extending beyond termination date
5. Exit Interview: Include when company policy requires an exit interview
6. References: Include when addressing future reference provisions
1. Final Payment Breakdown: Detailed calculation of final payment including salary, leave, bonuses, and deductions
2. Company Property Checklist: Itemized list of company property to be returned
3. Benefit Entitlements Summary: Summary of any continuing benefits or benefit conversions
4. Handover Document List: List of documents and responsibilities to be handed over
Relevant legal definitions
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Manufacturing
Technology
Financial Services
Retail
Healthcare
Education
Construction
Professional Services
Hospitality
Telecommunications
Energy
Transportation
Agriculture
Mining
Real Estate
Relevant Teams
Human Resources
Legal
Compliance
Administration
Executive Management
Corporate Secretariat
Employee Relations
Operations
Management
Relevant Roles
HR Manager
HR Director
Legal Counsel
Company Secretary
Managing Director
HR Executive
Compliance Officer
Employee Relations Manager
HR Business Partner
Operations Manager
Department Head
General Manager
Chief Executive Officer
Administrative Manager
Legal Manager
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