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14 Day Termination Notice Template for Malaysia

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Key Requirements PROMPT example:

14 Day Termination Notice

"I need a 14 Day Termination Notice for a senior software developer in our Kuala Lumpur office who has access to sensitive project data, with the notice period starting January 15, 2025, and I need to include strong confidentiality and IP protection clauses."

Document background
The 14 Day Termination Notice is a crucial document in Malaysian employment practice, designed to formally communicate the termination of employment while ensuring compliance with local labor laws, particularly the Employment Act 1955. This document is typically used when either the employer or employee wishes to end the employment relationship in accordance with contractual terms that specify a 14-day notice period. The notice serves multiple purposes: it officially documents the termination decision, establishes the timeline for the employment's end, outlines the transition process, and specifies any final payments or obligations. The document must be carefully drafted to ensure it meets all legal requirements under Malaysian law, including proper notification periods, statement of entitlements, and procedural fairness. It's particularly important in maintaining proper documentation for regulatory compliance and protecting both parties' interests during the termination process.
Suggested Sections

1. Letter Header: Company letterhead, date, reference number, and formal business letter formatting

2. Recipient Details: Employee's full name, position, employee ID, and current work address

3. Subject Line: Clear indication that this is a termination notice

4. Notice of Termination: Clear statement of termination with specific reference to the 14-day notice period

5. Effective Date: Precise statement of the last working day, calculated as 14 days from the date of notice

6. Legal Basis: Reference to relevant employment contract clause and/or Employment Act 1955 provisions

7. Handover Requirements: Instructions regarding the handover of work responsibilities, company property, and documents

8. Final Payment Details: Information about final salary, outstanding leave, and other entitlements

9. Closing: Formal signature block with authorized signatory details

Optional Sections

1. Garden Leave: To be included if the employee is not required to work during the notice period but will remain on payroll

2. Confidentiality Reminder: Include when employee has access to sensitive information or when reinforcing existing confidentiality obligations

3. Post-Employment Restrictions: Reference to existing non-compete or non-solicitation clauses, if applicable

4. Benefits Continuation: Include if there are specific arrangements for benefits during or after the notice period

5. Exit Interview: Include if an exit interview is required as part of the termination process

6. Outstanding Loans/Advances: Include if there are any outstanding financial obligations to be settled

Suggested Schedules

1. Handover Checklist: Detailed list of company property to be returned and tasks to be completed before departure

2. Final Settlement Calculation: Breakdown of final payment including salary, pro-rated benefits, and any deductions

3. Exit Clearance Form: Form requiring sign-off from various departments confirming all company obligations have been met

4. Benefits Summary: Summary of any benefits that continue post-employment or need to be converted/terminated

Authors

Alex Denne

Head of Growth (Open Source Law) @ ¶¶Òõ¶ÌÊÓÆµ | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Relevant legal definitions




















Clauses




















Relevant Industries

Manufacturing

Technology

Financial Services

Retail

Healthcare

Education

Construction

Professional Services

Hospitality

Telecommunications

Mining

Agriculture

Transportation

Real Estate

Energy

Relevant Teams

Human Resources

Legal

Compliance

Finance

Operations

Administration

Employee Relations

Payroll

Risk Management

Relevant Roles

HR Manager

HR Director

Legal Counsel

Department Manager

Line Manager

Chief Human Resources Officer

Operations Manager

General Manager

Managing Director

Company Secretary

HR Business Partner

Employee Relations Manager

Compliance Officer

Regional Manager

Industries





Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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