The Standard Invoice is a fundamental business document used in Malta for requesting payment for goods or services provided. It must comply with both Maltese legislation, particularly the Value Added Tax Act (Chapter 406), and EU VAT Directive 2006/112/EC. This document is essential for any business transaction in Malta, serving multiple purposes including tax compliance, payment processing, and business record-keeping. The Standard Invoice includes mandatory elements such as unique identification numbers, supplier and customer details, transaction specifics, VAT information, and payment terms. It's designed to be used across various business sectors while maintaining compliance with Maltese and EU regulations, making it suitable for both domestic and international transactions where one party is Malta-based.
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1. Invoice Header: Company logo, 'TAX INVOICE' label, and unique invoice number
2. Supplier Details: Legal business name, registered address, VAT number, contact information, and company registration number
3. Customer Details: Client's business name, billing address, VAT number (if applicable), and contact information
4. Invoice Details: Invoice date, due date, payment terms, and reference numbers
5. Description of Goods/Services: Itemized list of products/services, quantities, unit prices, and descriptions
6. Financial Summary: Subtotal, VAT amount (with rate specified), and total amount due in EUR
7. Payment Information: Bank account details, IBAN, SWIFT code, and accepted payment methods
8. Legal Statements: Mandatory VAT declarations and legal notices as required by Maltese law
1. Purchase Order Reference: Include when the invoice relates to a specific purchase order or client reference number
2. Delivery Details: Add when goods are physically delivered to a different address than the billing address
3. Special VAT Treatment: Include for special VAT scenarios like reverse charge mechanism or VAT exemption justification
4. Discount Information: When trade or early payment discounts are applied
5. Currency Exchange: Include when invoice amounts are displayed in multiple currencies
6. Contract Reference: When the invoice relates to a specific contract or framework agreement
1. Detailed Breakdown: Itemized list of services/products with extended descriptions when main invoice space is insufficient
2. Time Sheet: For service-based invoices where time logging details need to be included
3. Delivery Notes: Copies of delivery confirmations or proof of service completion
4. Rate Card: Reference sheet showing standard rates when multiple rate types are used
Relevant legal definitions
Clauses
Relevant Industries
Retail
Professional Services
Manufacturing
Construction
Information Technology
Healthcare
Education
Financial Services
Hospitality
Real Estate
Consulting
Transportation
Wholesale Trade
Energy
Telecommunications
Relevant Teams
Finance
Accounting
Accounts Receivable
Accounts Payable
Treasury
Tax
Sales Administration
Credit Control
Billing
Compliance
Administration
Relevant Roles
Accountant
Finance Manager
Accounts Receivable Clerk
Accounts Payable Clerk
Financial Controller
Bookkeeper
Tax Specialist
Finance Director
Business Owner
Office Manager
Billing Coordinator
Credit Controller
Sales Administrator
Company Secretary
Compliance Officer
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