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Standard Invoice Template for England and Wales

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Key Requirements PROMPT example:

Standard Invoice

"I need a Standard Invoice for my consulting company to bill a client for three months of IT services, including VAT details and specific payment terms requiring settlement within 30 days from March 15, 2025."

Document background
A Standard Invoice is a fundamental business document used across all commercial sectors in England and Wales. It serves as an official request for payment and provides documentary evidence of a transaction between parties. The document must comply with UK legislation, particularly regarding VAT requirements, company information display, and electronic commerce regulations. Standard Invoices typically include detailed information about the supplier, customer, goods or services provided, payment terms, and tax implications. They are essential for maintaining accurate financial records, ensuring timely payments, and meeting legal obligations for both parties involved in the transaction.
Suggested Sections

1. Invoice Header: Company name, logo, and 'Invoice' clearly marked

2. Invoice Details: Invoice number, date, and payment due date

3. Supplier Details: Full company name, address, registration number, VAT number if applicable

4. Customer Details: Full name and address of the customer

5. Description of Goods/Services: Itemized list with quantities and unit prices

6. Payment Information: Total amount, VAT breakdown, payment terms and methods

Optional Sections

1. Purchase Order Reference: Reference number for customer's purchase order system, used when customer has provided a PO number

2. Delivery Details: Shipping address and delivery information when goods are physically delivered to a different address

3. Special Payment Terms: Any non-standard payment arrangements agreed between parties

Suggested Schedules

1. Delivery Note: Proof of delivery documentation

2. Timesheet: Detailed breakdown of time-based services

3. Supporting Documentation: Any additional documentation supporting the charges

Authors

Alex Denne

Head of Growth (Open Source Law) @ ¶¶Òõ¶ÌÊÓÆµ | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Relevant legal definitions




















Clauses















Relevant Industries
Relevant Teams
Relevant Roles
Industries

Value Added Tax Act 1994: Governs VAT invoice requirements including proper display of VAT numbers, rates, and tax point requirements for VAT registered businesses

Companies Act 2006: Specifies requirements for displaying company information, including company registration numbers and registered office address on business documents

Late Payment of Commercial Debts (Interest) Act 1998: Establishes statutory rights for claiming interest on late payments and requirements for payment terms

Consumer Rights Act 2015: Sets out requirements for B2C transactions including specific information requirements, clear pricing and payment terms

Small Business, Enterprise and Employment Act 2015: Details payment practices reporting requirements, particularly for large companies

Electronic Commerce (EC Directive) Regulations 2002: Outlines requirements for electronic invoicing and information requirements for electronic commerce

General Data Protection Regulation (GDPR) and Data Protection Act 2018: Establishes requirements for handling personal data and privacy considerations in business documents

Provision of Services Regulations 2009: Sets out information requirements for service providers in their business documentation

Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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