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The Booking Cancellation Letter is a crucial document used in Malta when a party needs to formally cancel a pre-existing booking or reservation. This document type is particularly relevant in Malta's tourism-driven economy and must comply with both local Maltese legislation and EU regulations. The letter should be used whenever there is a need to cancel any type of booking, whether for accommodation, travel services, events, or other reserved services. It typically includes essential information such as booking references, dates, services involved, reason for cancellation, and any refund requests. The Booking Cancellation Letter serves as legal proof of cancellation and should be drafted to ensure clarity while protecting the rights of both the cancelling party and the service provider under Maltese law. Given Malta's specific consumer protection framework and its implementation of EU directives, the document must be carefully structured to meet all legal requirements while maintaining professional communication standards.

1. Sender Details: Full name, address, and contact information of the person/entity sending the cancellation letter

2. Recipient Details: Full name, address, and contact information of the service provider/booking entity

3. Date: Current date of the letter

4. Booking Reference: Clear identification of the booking being cancelled, including booking reference numbers and dates

5. Cancellation Statement: Clear and unambiguous statement of cancellation intention

6. Booking Details: Brief description of the original booking details including dates, services, and costs

7. Reason for Cancellation: Brief explanation of the cancellation reason if relevant

8. Request for Confirmation: Request for written confirmation of the cancellation

9. Signature Block: Space for signature, printed name, and date