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The Booking Cancellation Letter is a crucial document used across various sectors in Canada to formally terminate a previously made reservation or booking. This document is essential when customers need to cancel services, accommodations, events, or other pre-arranged commitments. It should be drafted in accordance with Canadian federal and provincial consumer protection laws, which vary by jurisdiction. The letter typically includes key information such as booking details, cancellation reason, refund requests, and any supporting documentation. A well-drafted Booking Cancellation Letter helps protect both parties' interests, provides a clear record of the cancellation request, and can be crucial for resolving any subsequent disputes or processing refunds. It's particularly important in scenarios involving significant deposits or when specific cancellation policies apply.

1. Sender's Details: Full name, address, contact information, and any relevant customer/booking reference numbers

2. Recipient's Details: Company name, department, address, and relevant contact person

3. Booking Information: Complete details of the original booking including dates, reservation numbers, service type, and amount paid

4. Cancellation Statement: Clear statement of intention to cancel and the effective date of cancellation

5. Reason for Cancellation: Brief explanation of why the booking is being cancelled

6. Refund Request: Statement regarding expected refund based on cancellation policy, including preferred refund method