The Participant Release Form serves as a crucial legal instrument in Indonesia for organizations conducting events, activities, or programs involving public participation. This document is essential for protecting both the organizer's interests and participants' rights while ensuring compliance with Indonesian legal requirements, particularly the Personal Data Protection Law (PDP Law) and Civil Code. The form should be used whenever an organization plans to host events where participants' images might be captured, personal data collected, or where there are inherent activity risks. It typically includes provisions for consent, liability release, data protection, and media usage rights, making it particularly relevant for events, research studies, sports activities, educational programs, and media productions. The document's scope can be customized based on the specific nature of the activity while maintaining its core legal framework under Indonesian jurisdiction.
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1. Parties: Identification of the organizing entity and the participant, including full legal names and contact details
2. Background: Brief description of the event/activity and purpose of the release form
3. Definitions: Key terms used throughout the document, including 'Event', 'Content', 'Personal Data', and 'Materials'
4. Participation Consent: Express consent to participate in the event/activity and acknowledgment of potential risks
5. Image and Recording Rights: Consent for photography, video recording, and use of participant's image and voice
6. Data Protection and Privacy: Consent for personal data collection and processing, aligned with Indonesian PDP Law requirements
7. Release of Liability: Waiver of claims and release of liability for potential risks and damages
8. Representations and Warranties: Participant's confirmation of legal capacity and understanding of the agreement
9. Governing Law: Specification of Indonesian law as governing law and jurisdiction for disputes
10. Execution: Signature blocks and date of execution
1. Medical Disclosure: Required for events involving physical activity, including health information and emergency contacts
2. Intellectual Property Rights: Needed when participants might create content or materials during the event
3. Parent/Guardian Consent: Required when participants are minors or legally incompetent persons
4. Commercial Usage Rights: Additional permissions for commercial use of participant's image or contributions
5. Social Media Consent: Specific permissions for social media usage and tagging
6. Covid-19 Declaration: Health declarations and acknowledgments related to pandemic risks
7. Translation Declaration: Required when providing dual-language versions of the form
1. Schedule 1 - Event Details: Detailed description of the event/activity, including date, location, and nature of participation
2. Schedule 2 - Risk Disclosure: Comprehensive list of potential risks associated with participation
3. Schedule 3 - Data Processing Details: Specific information about how personal data will be collected, used, and stored
4. Appendix A - Emergency Contact Form: Form for emergency contact information and relevant medical information
5. Appendix B - Photo/Video Usage Examples: Examples of how participant images and recordings may be used
Relevant legal definitions
Clauses
Relevant Industries
Entertainment
Education
Sports and Recreation
Media and Broadcasting
Events Management
Corporate Training
Research and Development
Healthcare
Tourism
Non-profit and Charity
Technology
Arts and Culture
Relevant Teams
Legal
Compliance
Events
Marketing
Public Relations
Human Resources
Operations
Risk Management
Data Protection
Project Management
Community Engagement
Corporate Communications
Relevant Roles
Event Manager
Legal Counsel
Compliance Officer
Program Coordinator
Research Director
Marketing Manager
Public Relations Manager
Human Resources Director
Operations Manager
Risk Manager
Data Protection Officer
Project Manager
Community Engagement Coordinator
Corporate Communications Manager
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