The Tenant Release Form is a crucial document in Indonesian property management and real estate operations, designed to formally conclude rental agreements while protecting the interests of both landlords and tenants. This document becomes necessary when a lease is being terminated, whether at its natural end or through mutual agreement for early termination. It must comply with Indonesian Civil Code (KUHPerdata) and relevant property laws, including Law No. 1 of 2011 on Housing and Settlement Areas and applicable regional regulations. The form typically includes detailed provisions for property inspection, security deposit settlement, utility account closures, and confirmation of keys returned. It serves as legal evidence that all obligations under the lease have been fulfilled or appropriately settled, preventing future disputes or claims from either party.
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1. Parties: Identification of the landlord/property owner and tenant, including full legal names, addresses, and any relevant identification numbers
2. Background: Brief recital of the original lease agreement details, including date of commencement, property address, and reference to the desire to terminate the agreement
3. Definitions: Key terms used in the release form including 'Property', 'Lease Agreement', 'Release Date', and other relevant terms
4. Release Date: Specific date when the release becomes effective and the tenant's occupancy officially ends
5. Property Inspection: Confirmation of property inspection results and condition of the property upon vacancy
6. Security Deposit Settlement: Details of the security deposit return or deductions, including amounts and reasons for any withholding
7. Mutual Release: Statement of mutual release from future obligations under the lease agreement
8. Outstanding Obligations: Statement regarding any remaining financial obligations or utilities to be settled
9. Return of Keys: Confirmation of return of all keys, access cards, and other property access items
10. Governing Law: Statement that the release form is governed by Indonesian law
11. Execution: Signature block for all parties and date of signing
1. Forwarding Address: Section for tenant's new address for future correspondence, particularly relevant if security deposit is to be sent later
2. Cleaning Requirements: Specific cleaning requirements if not covered in the original lease, used when there are special cleaning conditions for release
3. Personal Property: Provisions regarding abandoned personal property, used when tenant has left items behind
4. Confidentiality: Terms regarding confidentiality of the release agreement, used in cases involving disputes or special circumstances
5. Dispute Resolution: Specific provisions for handling any future disputes, particularly relevant if there have been previous issues
1. Property Inspection Report: Detailed report of the property's condition at the time of move-out, including photos if applicable
2. Security Deposit Calculation: Itemized list of any deductions from the security deposit with supporting documentation
3. Utility Reading Records: Final readings of all relevant utilities and confirmation of account closures or transfers
4. Outstanding Payments Schedule: List of any outstanding payments or credits between the parties, if applicable
Relevant legal definitions
Clauses
Relevant Industries
Real Estate
Property Management
Residential Housing
Commercial Property
Retail
Hospitality
Industrial
Office Space Management
Student Housing
Senior Living
Relevant Teams
Legal
Property Management
Facilities Management
Real Estate Operations
Asset Management
Tenant Relations
Administrative Services
Operations
Contract Management
Compliance
Relevant Roles
Property Manager
Real Estate Manager
Leasing Administrator
Legal Counsel
Facilities Manager
Building Superintendent
Asset Manager
Property Administrator
Tenant Relations Manager
Real Estate Agent
Housing Coordinator
Lease Administrator
Property Operations Manager
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