Participant Release Form

Participant Release Form Template for Switzerland

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Key Requirements PROMPT example:

"I need a Participant Release Form under Swiss law for a series of extreme sports events taking place in the Alps during summer 2025, including specific provisions for equipment usage, helicopter transport, and enhanced medical coverage."

Document background

The Participant Release Form is a crucial document used across various sectors in Switzerland when organizing events, activities, or programs that involve public participation. This document serves multiple purposes: it informs participants of potential risks, obtains necessary consents, and establishes liability parameters within Swiss legal frameworks. The form must comply with Swiss federal legislation, including the Swiss Civil Code (ZGB), Federal Act on Data Protection (FADP), and Swiss Code of Obligations (OR). It typically includes provisions for image rights, data protection, medical authorization, and risk acknowledgment. Organizations should customize the Participant Release Form based on their specific activities while ensuring all provisions remain enforceable under Swiss law.

Suggested Sections

1. Parties: Identification of the organizing entity and the participant, including full legal names and contact details

2. Background: Brief description of the event/activity and its purpose

3. Definitions: Key terms used throughout the document, including 'Activity', 'Event', 'Images', and 'Personal Data'

4. Acknowledgment of Risks: Detailed description of potential risks associated with participation and participant's acknowledgment of understanding these risks

5. Assumption of Risk and Release: Participant's voluntary assumption of risks and release of liability to the extent permitted under Swiss law

6. Image and Media Rights: Consent for photography, filming, and use of participant's image in accordance with Swiss privacy laws

7. Data Protection: Consent for personal data collection and processing in compliance with Swiss FADP

8. Medical Authorization: Authorization for emergency medical treatment if needed

9. Governing Law: Specification of Swiss law as governing law and jurisdiction

10. Signatures: Execution blocks for all parties, including date and place of signing

Optional Sections

1. Parental Consent: Required when participant is a minor under Swiss law, including additional signature blocks and responsibilities

2. Special Medical Conditions: Section for declaring relevant medical conditions, allergies, or medications

3. Insurance Declaration: Confirmation of participant's insurance coverage and details

4. Confidentiality: Required when the activity involves access to confidential information

5. Equipment Usage: Added when activity involves use of specific equipment or gear

6. Transportation Consent: Required when the activity includes organized transportation

7. Covid-19 or Health Protocol: Special health and safety protocols during public health concerns

Suggested Schedules

1. Schedule A - Activity Description: Detailed description of the activity, including dates, locations, and specific components

2. Schedule B - Safety Protocols: Specific safety measures and emergency procedures

3. Schedule C - Medical Information Form: Template for providing relevant medical information and emergency contacts

4. Schedule D - Image Usage Examples: Examples of how images and media might be used

5. Schedule E - Data Processing Notice: Detailed information about personal data collection, processing, and storage practices

Authors

Alex Denne

Head of Growth (Open Source Law) @ ��Ƶ | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

alex.den.21@genieai.co

Relevant legal definitions

Clauses

Relevant Industries

Sports and Recreation

Education

Entertainment

Corporate Events

Tourism

Healthcare

Research

Media Production

Non-Profit

Professional Training

Performing Arts

Adventure Sports

Youth Programs

Cultural Events

Scientific Research

Relevant Teams

Legal

Risk Management

Compliance

Events

Operations

Program Management

Safety and Security

Human Resources

Corporate Communications

Research and Development

Relevant Roles

Event Manager

Legal Counsel

Risk Management Officer

Compliance Officer

Program Coordinator

Sports Director

Training Manager

Research Coordinator

Safety Officer

Operations Manager

Activities Director

Corporate Events Planner

Education Program Manager

Volunteer Coordinator

Media Production Manager

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