Generic Release Of Information Form

Generic Release Of Information Form Template for Switzerland

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Key Requirements PROMPT example:

"I need a Generic Release of Information Form for my medical clinic in Zurich to share patient records with specialist consultants, ensuring FADP compliance and including specific provisions for electronic health records transfer, with the authorization period starting from March 1, 2025."

Document background

The Generic Release of Information Form serves as a critical document in Switzerland's data protection landscape, enabling organizations and individuals to share information while maintaining compliance with the Federal Act on Data Protection (FADP/DSG) and related regulations. This document is essential when personal data needs to be shared between parties for specific purposes, such as medical treatment, educational purposes, or professional services. The form must be used whenever there is a need to transfer personal information from one party to another, ensuring that such transfers occur with proper authorization and under controlled conditions. It includes detailed specifications about the information to be shared, security measures, and the rights of the data subject, reflecting Switzerland's strong emphasis on privacy protection and data security. The document is designed to be adaptable to various contexts while maintaining strict compliance with Swiss federal and cantonal data protection requirements.

Suggested Sections

1. Parties: Identification of all parties involved: the data subject (information owner), the disclosing party, and the receiving party/parties, including full legal names and contact details

2. Background: Brief context explaining the purpose and necessity of the information release

3. Definitions: Clear definitions of key terms used in the document, particularly technical or legal terms related to the information being released

4. Scope of Information: Detailed specification of what information is authorized for release, including categories and time periods

5. Purpose of Disclosure: Clear statement of the specific purpose(s) for which the information may be used

6. Duration and Expiration: Specification of how long the authorization remains valid

7. Rights and Revocation: Statement of the data subject's rights, including the right to revoke authorization and the process for doing so

8. Data Protection Measures: Description of how the information will be protected during and after transfer

9. Signatures and Declarations: Formal authorization signatures, dates, and declarations of understanding

Optional Sections

1. Electronic Processing: Additional provisions for electronic processing and transfer of information, required when digital methods are used

2. International Transfer: Special provisions for cases where information will be transferred outside Switzerland

3. Special Categories of Data: Additional provisions for sensitive personal data (health, religious beliefs, etc.), required when such data is involved

4. Third Party Recipients: Detailed provisions about additional parties who may receive the information, required when information may be shared beyond the primary recipient

5. Emergency Disclosure: Provisions for emergency situations where immediate information disclosure might be necessary

Suggested Schedules

1. Schedule A - Detailed Information List: Comprehensive list of specific information/documents authorized for release

2. Schedule B - Authorized Recipients: Detailed list of all authorized recipients and their contact information

3. Schedule C - Security Protocols: Detailed description of security measures and protocols for information transfer

4. Appendix 1 - Revocation Form: Standard form for revoking the authorization

Authors

Alex Denne

Head of Growth (Open Source Law) @ ��Ƶ | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

alex.den.21@genieai.co

Relevant legal definitions

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Healthcare

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Insurance

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Social Services

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Professional Services

Technology and Data Management

Relevant Teams

Legal

Compliance

Human Resources

Information Security

Data Protection

Risk Management

Operations

Administrative Services

Records Management

Information Technology

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Relevant Roles

Data Protection Officer

Compliance Manager

Legal Counsel

Privacy Officer

Human Resources Manager

Medical Records Administrator

Information Security Officer

Risk Manager

Administrative Director

Operations Manager

Healthcare Administrator

Records Manager

Compliance Coordinator

Legal Administrator

Privacy Coordinator

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