The Participant Release Form is a crucial legal document used in the Philippines when organizations need to obtain formal consent and release of liability from individuals participating in events, activities, or programs. This document is essential for compliance with Philippine legal requirements, including the Data Privacy Act of 2012 (RA 10173), the Civil Code, and relevant intellectual property laws. It should be used whenever an organization hosts activities where participants need to acknowledge risks, grant permission for data collection and media usage, or waive certain liability claims. The form typically includes detailed sections covering consent, risk acknowledgment, media rights, data privacy, and liability releases, with additional provisions for specific circumstances such as minor participation or medical emergencies. Organizations should maintain signed Participant Release Forms as part of their legal documentation and risk management strategy.
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1. Parties: Identification of the organizing entity and the participant, including full legal names and addresses
2. Background: Brief description of the event/activity and its purpose
3. Definitions: Key terms used throughout the document including 'Event', 'Recordings', 'Materials', etc.
4. Participation Consent: Express agreement to participate in the event/activity with acknowledgment of understanding
5. Recording and Usage Rights: Consent for photography, video, audio recording and their usage in various media
6. Data Privacy Consent: Specific consent for collection and processing of personal information in compliance with the Data Privacy Act
7. Assumption of Risk: Acknowledgment of potential risks associated with participation
8. Release of Liability: Waiver of claims against the organizing entity and related parties
9. Governing Law: Specification of Philippine law as governing law and jurisdiction
10. Execution: Signature blocks, witnessing requirements, and date of execution
1. Medical Release: Required when the activity involves physical exertion or risk of injury, including emergency medical treatment authorization
2. Parental Consent: Required when participant is under 18 years old, including additional signature blocks for parents/guardians
3. Confidentiality: Required when participants may be exposed to confidential information during the event
4. Covid-19 Protocols: Required during pandemic conditions, including health declarations and compliance with safety measures
5. Intellectual Property Rights: Required when participants might create content or materials during the event
6. Transportation Consent: Required when the event includes organized transportation for participants
1. Schedule A - Event Details: Detailed description of the event/activity, including dates, locations, and specific activities
2. Schedule B - Risk Disclosure: Comprehensive list of potential risks and safety measures associated with participation
3. Schedule C - Usage Rights Specification: Detailed description of how recordings and materials may be used, including specific media channels and purposes
4. Schedule D - Data Privacy Notice: Detailed information about data collection, processing, storage, and sharing practices as required by the Data Privacy Act
5. Schedule E - Emergency Contacts: Form for participant's emergency contact information and relevant medical information
Relevant legal definitions
Clauses
Relevant Industries
Entertainment
Education
Sports and Recreation
Media and Broadcasting
Events Management
Healthcare
Research and Development
Non-profit Organizations
Corporate Training
Performing Arts
Relevant Teams
Legal
Compliance
Events
Human Resources
Operations
Risk Management
Marketing
Production
Research
Training
Administrative
Relevant Roles
Event Manager
Legal Counsel
Compliance Officer
Program Coordinator
Human Resources Manager
Research Director
Production Manager
Training Coordinator
Athletic Director
Education Administrator
Risk Management Officer
Marketing Manager
Data Privacy Officer
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