The Letter For Permission To Be Absent From Work is a crucial document in Indonesian workplace administration, required whenever an employee needs to take planned leave from their regular duties. This formal communication tool, governed by Indonesian labor law, particularly Law No. 13 of 2003 on Manpower and related regulations, ensures proper documentation of employee absences while maintaining professional standards in workplace communication. The letter should be submitted with appropriate notice, typically ranging from 3-14 days depending on the type of leave and company policy, unless in emergency situations. It serves multiple purposes: officially documenting the leave request, ensuring proper work coverage during absence, maintaining clear communication between employee and management, and complying with legal and organizational requirements for leave management.
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1. Letter Header: Date, recipient's details (supervisor/HR manager name, company name, address), and reference number if required
2. Subject Line: Clear indication that this is a request for leave/absence from work
3. Employee Information: Employee's name, ID number, position, and department
4. Leave Details: Specific dates of absence (start and end dates), total number of days requested
5. Reason for Absence: Clear explanation of why the leave is necessary
6. Work Handover Information: Brief description of how ongoing work responsibilities will be handled during absence
7. Contact Information: How to reach the employee during the absence period if necessary
8. Closing: Formal closing, signature, and employee's printed name
1. Emergency Contact: Additional contact details for urgent situations, particularly relevant for medical or emergency-related absences
2. Return to Work Plan: Included when the absence is extended, outlining the planned return to work process
3. Previous Leave History: May be included when relevant to show responsible use of leave entitlements
4. Alternative Work Arrangements: Proposed remote work or flexible arrangements if applicable
5. Medical Information: Brief mention of medical condition if absence is health-related, while maintaining privacy
1. Medical Certificate: Attached when absence is due to illness or medical procedures
2. Supporting Documents: Any relevant documentation supporting the reason for absence (e.g., wedding invitation, death certificate, training program details)
3. Work Handover Document: Detailed list of ongoing projects, tasks, and responsibilities to be handled by colleagues during absence
4. Leave Balance Statement: Current leave entitlement and balance statement from HR system
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