The Internship Termination Letter is a crucial document used in Indonesian business practice to formally conclude an internship arrangement. It is required whenever an internship relationship ends, whether through successful completion of the program, early termination by either party, or other circumstances. The document must comply with Indonesian labor laws, particularly Law No. 13 of 2003 on Manpower and Minister of Manpower Regulation No. 36 of 2016. It serves multiple purposes: officially documenting the end date of the internship, stating the reason for termination, outlining any final obligations or arrangements, and potentially including performance assessments or completion certificates. This letter forms part of the organization's official employment records and may be required for legal compliance, audit purposes, or future reference.
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1. Letter Header: Company letterhead including full legal name, address, and contact information
2. Date: The official date of the termination letter
3. Reference Number: Internal reference number for the letter according to company protocol
4. Recipient Details: Intern's full name and address
5. Subject Line: Clear indication that this is an internship termination letter
6. Opening Statement: Reference to the original internship agreement including its date and terms
7. Termination Statement: Clear statement of the internship termination and effective date
8. Reason for Termination: Brief explanation of why the internship is being terminated (completion, early termination, etc.)
9. Final Arrangements: Details about final day procedures, return of company property, and any outstanding payments
10. Closing Statement: Professional closing with acknowledgment of the intern's contribution
11. Signature Block: Space for authorized signatory's name, title, and signature
1. Certificate of Completion: To be included when the intern has successfully completed the internship program
2. Performance Summary: Brief overview of intern's performance and achievements, included when termination is due to successful completion
3. Letter of Recommendation: Optional section offering to provide a recommendation letter, typically included for successful completions
4. Non-Disclosure Reminder: Reminder of confidentiality obligations, included if the original agreement contained confidentiality provisions
5. Future Employment Possibilities: Statement about potential future opportunities, included when the company wishes to maintain a relationship with the intern
1. Original Internship Agreement: Copy of the original internship agreement for reference
2. Clearance Checklist: List of items to be returned and tasks to be completed before final day
3. Exit Interview Form: If applicable, form for documenting intern's feedback and experience
4. Certificate of Completion Template: If applicable, the official certificate confirming completion of the internship program
Relevant legal definitions
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Technology
Banking & Finance
Manufacturing
Healthcare
Education
Retail
Professional Services
Media & Entertainment
Telecommunications
Construction
Hospitality
Energy & Resources
Agriculture
Transportation & Logistics
Relevant Teams
Human Resources
Legal
Administration
Talent Development
Training & Development
Compliance
Employee Relations
Relevant Roles
Human Resources Manager
HR Director
Department Manager
Internship Coordinator
Legal Counsel
HR Administrator
Training Manager
Program Coordinator
Department Head
Chief Human Resources Officer
Talent Development Manager
HR Business Partner
Office Manager
Administrative Manager
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