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Internship Termination Letter Template for England and Wales

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Key Requirements PROMPT example:

Internship Termination Letter

"I need an Internship Termination Letter for a technology intern who will be leaving due to performance issues, with the termination date set for March 15, 2025, and I need to include specific clauses about returning company-issued equipment and maintaining confidentiality of ongoing projects."

Document background
The Internship Termination Letter is a crucial document used when ending an internship arrangement before or at its planned conclusion. It serves as official documentation of the termination, protecting both the employer and intern under English and Welsh law. The letter should include essential details such as the termination date, notice period, final payments, and return of company property. It ensures compliance with UK employment legislation while maintaining professional standards and clear communication. This document is particularly important for maintaining proper records and avoiding potential disputes regarding the termination of the internship.
Suggested Sections

1. Date and Address Block: Formal letter heading with date and recipient details

2. Reference to Original Agreement: Mention of original internship terms and start date

3. Termination Statement: Clear statement of termination and effective date

4. Notice Period: Confirmation of notice period and last working day

5. Final Payment Details: Information about final salary and any outstanding payments

6. Company Property Return: Instructions for returning company assets

7. Signature Block: Space for signatures and dates

Optional Sections

1. Reason for Termination: Include when termination is for cause or when legally required - used in performance issues or restructuring situations

2. Reference Provision: Statement about providing future references - used when agreed to provide references

3. Confidentiality Reminder: Reminder of ongoing confidentiality obligations - used when intern had access to sensitive information

4. Exit Interview: Details of exit interview arrangements - used when company policy requires exit interviews

Suggested Schedules

1. Final Payment Calculation: Detailed breakdown of final payment including salary, holiday pay, and any other entitlements

2. Company Property Checklist: List of company items to be returned

Authors

Alex Denne

Head of Growth (Open Source Law) @ ¶¶Òõ¶ÌÊÓƵ | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Relevant legal definitions











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Industries

Employment Rights Act 1996: Primary legislation governing employment rights including notice periods, unfair dismissal provisions, and the right to receive written reasons for dismissal

Equality Act 2010: Legislation ensuring termination is not discriminatory based on protected characteristics and consideration of reasonable accommodations

National Minimum Wage Act 1998: Legislation ensuring all wage obligations are met and proper payment for remaining days worked

Working Time Regulations 1998: Regulations governing accrued holiday pay calculations and rest break compliance

Data Protection Act 2018 and UK GDPR: Legislation regarding handling of personal information and record keeping requirements during termination process

Original Internship Agreement: The initial contract terms including notice periods, specific termination provisions, and any training or development commitments

Company Policies and Procedures: Internal documentation covering grievance procedures, disciplinary policies, and exit procedures

Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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