The Internship Termination Letter is an essential document used in Switzerland to formally conclude an internship arrangement between an employer and an intern. It must comply with Swiss employment law, particularly the Swiss Code of Obligations and cantonal regulations governing employment relationships. This document is typically used at the natural conclusion of a fixed-term internship or when either party decides to terminate the internship early. The letter should include specific elements required under Swiss law, such as the termination date, notice period compliance, mention of the mandatory work certificate (Arbeitszeugnis), and final settlement details. It serves as both a legal record and a professional courtesy, ensuring clear communication and proper documentation of the internship conclusion.
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1. Letter Header: Company letterhead, date, and full contact details of both the employer and intern
2. Formal Salutation: Professional greeting addressing the intern by name
3. Subject Line: Clear indication that this is an internship termination letter
4. Termination Statement: Clear and unambiguous statement of the internship termination, including the effective date
5. Notice Period Confirmation: Confirmation of the notice period and last working day
6. Final Administrative Details: Information about final salary, unused vacation days, and return of company property
7. Acknowledgment Request: Request for the intern to acknowledge receipt and accept the termination terms
8. Closing: Professional closing with space for signatures from authorized company representative
1. Reason for Termination: Include when it's appropriate or necessary to state the reason for termination, especially in cases of early termination
2. Performance Feedback: Brief statement about the intern's performance and contributions, when termination is on good terms
3. Reference Offer: Offer to provide future references or recommendation letters, when appropriate
4. Certificate of Employment: Mention of the forthcoming work certificate (mandatory in Switzerland) and when it will be provided
5. Continuing Obligations: Reminder of any continuing obligations such as confidentiality or non-disclosure agreements
6. Benefits Continuation: Information about any benefits or insurance coverage that extends beyond the termination date
7. Future Opportunities: Include when leaving the door open for future collaboration or employment opportunities
1. Final Settlement Statement: Detailed breakdown of final payment including salary, vacation pay, and any other compensation
2. Company Property Checklist: List of company items to be returned (equipment, access cards, etc.)
3. Work Certificate Draft: Draft of the mandatory work certificate (Arbeitszeugnis) for review
4. Acknowledgment Form: Form for the intern to sign acknowledging receipt and acceptance of the termination terms
Relevant legal definitions
Clauses
Relevant Industries
Banking & Financial Services
Information Technology
Manufacturing
Pharmaceutical & Healthcare
Professional Services
Education
Research & Development
Consumer Goods
Engineering
Media & Communications
Public Sector
Non-Profit Organizations
Hospitality & Tourism
Legal Services
Consulting
Relevant Teams
Human Resources
Legal
People Operations
Talent Management
Employee Relations
Training & Development
Recruitment
Department Administration
Compliance
Corporate Services
Relevant Roles
Human Resources Manager
HR Director
HR Business Partner
Internship Coordinator
Training & Development Manager
Department Manager
Team Leader
Legal Counsel
HR Administrator
Talent Acquisition Manager
People Operations Manager
Employee Relations Manager
HR Operations Director
Chief Human Resources Officer
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