The Employee Separation Notice is a critical document used in Indonesian employment relationships when terminating employment, whether through resignation, retirement, or employer-initiated separation. It must comply with Law No. 13 of 2003 on Manpower and its amendments under the Job Creation Law (Law No. 11 of 2020), along with relevant implementing regulations. The document serves multiple purposes: it formally documents the termination decision, outlines the legal basis for separation, specifies final entitlements including severance and service payments, and details post-employment obligations. This notice is essential for legal compliance and risk management, protecting both employer and employee interests while ensuring proper documentation of the separation process in accordance with Indonesian labor laws.
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1. Header Information: Company letterhead, date, reference number, and document title
2. Employee Details: Full name, employee ID, position/title, department, and employment start date
3. Notice of Termination: Clear statement of employment termination and effective date
4. Reason for Separation: Legal basis and specific reason for termination in accordance with Indonesian labor law
5. Last Working Day: Specification of the final working day and any garden leave arrangements
6. Financial Entitlements: Overview of severance pay, service pay, and other compensation as per legal requirements
7. Company Property: List of company assets to be returned and deadline for return
8. Closing Statement: Formal closing including any acknowledgment requirements
9. Signature Block: Space for authorized company representative's signature and employee acknowledgment
1. Non-Compete Reminder: Include when the employee has existing non-compete obligations
2. Confidentiality Obligations: Include when reinforcing ongoing confidentiality requirements is necessary
3. Transition Plan: Include when the employee needs to handle knowledge transfer or project handover
4. Reference Provision: Include when the company agrees to provide employment references
5. Outstanding Leave: Include when there is unused annual leave to be addressed
6. Benefits Continuation: Include when there are post-employment benefits to be detailed
1. Schedule A - Calculation of Final Payments: Detailed breakdown of severance pay, service pay, and other entitlements
2. Schedule B - Company Property Checklist: Itemized list of company assets to be returned
3. Schedule C - Exit Clearance Form: Checklist for departmental clearances and handover requirements
4. Schedule D - Confidential Information Summary: List of specific confidential information the employee has had access to
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