The Employee Consent Form To Release Personal Information is essential for businesses operating in Indonesia to comply with Law No. 27 of 2022 on Personal Data Protection (PDP Law) and related employment regulations. This document should be used when hiring new employees or updating existing employee records to ensure compliance with current data protection requirements. It covers the collection, processing, and sharing of employee personal information, including basic identification data, employment history, financial information, and other relevant personal details. The form is particularly important given Indonesia's strict requirements for explicit consent in data processing and the potential penalties for non-compliance with the PDP Law. It serves as a crucial tool for maintaining transparency in employer-employee relationships and protecting both parties' interests in personal data handling.
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1. Parties: Identification of the employer (data controller) and the employee (data subject), including relevant contact details
2. Background: Brief explanation of why the consent is being sought and the employer's commitment to data protection
3. Definitions: Key terms used in the document, including 'personal data', 'processing', 'third parties', and other relevant terms as defined in the PDP Law
4. Purpose of Data Processing: Clear explanation of why the personal information is being collected and how it will be used
5. Types of Personal Data: Detailed list of personal data categories that will be collected and processed
6. Consent Declaration: Express statement of consent by the employee for the collection and processing of their personal data
7. Third Party Recipients: List of third parties or categories of third parties who will receive the personal data
8. Data Subject Rights: Explanation of the employee's rights under the PDP Law, including right to access, correction, and withdrawal of consent
9. Duration of Processing: Period for which the personal data will be processed and stored
10. Security Measures: Overview of measures taken to protect personal data
11. Acknowledgment and Signature: Final section for employee signature, date, and acknowledgment of understanding
1. International Data Transfers: Required when personal data will be transferred outside of Indonesia, specifying the countries and protection measures
2. Sensitive Personal Data: Required when collecting sensitive personal data as defined in the PDP Law, requiring explicit consent
3. Emergency Contacts: Optional section for consent to collect and process emergency contact information
4. Photography and Media Usage: Required when the employer wishes to use employee photographs or videos for corporate purposes
5. Electronic Monitoring: Required when the employer conducts workplace monitoring of email, internet usage, or CCTV
6. Medical Information Processing: Required when collecting and processing employee medical information
1. Schedule A - Detailed Data Categories: Comprehensive list of all personal data categories to be collected and processed
2. Schedule B - Third Party Recipients: Detailed list of specific third parties who will receive the personal data, including their purposes and security measures
3. Schedule C - Processing Activities: Detailed description of all processing activities to be carried out with the personal data
4. Appendix 1 - Employee Rights Guide: Detailed explanation of employee rights under Indonesian data protection law and how to exercise them
5. Appendix 2 - Security Protocols: Detailed information about data security measures and protocols in place
Relevant legal definitions
Clauses
Relevant Industries
Banking and Financial Services
Technology
Manufacturing
Retail
Healthcare
Education
Professional Services
Telecommunications
Hospitality
Construction
Energy
Transportation and Logistics
Mining
Agriculture
Public Sector
Relevant Teams
Human Resources
Legal
Compliance
Data Protection
Information Security
Risk Management
Employee Relations
Talent Acquisition
Personnel Administration
Relevant Roles
Human Resources Manager
HR Director
Compliance Officer
Legal Counsel
Privacy Officer
Data Protection Officer
HR Administrator
Recruitment Manager
Personnel Manager
HR Business Partner
Employee Relations Manager
HR Operations Manager
Chief Human Resources Officer
HR Coordinator
Talent Management Specialist
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