The Document Release Form serves as a critical legal instrument in Indonesian business and administrative operations, designed to facilitate the controlled transfer of documents while ensuring legal compliance and protection for all parties involved. This document type is essential when organizations or individuals need to formally release documents, records, or files to third parties, whether for business transactions, regulatory compliance, or administrative purposes. The form incorporates key provisions from Indonesian civil law, including the Civil Code (Kitab Undang-Undang Hukum Perdata) and data protection regulations, making it suitable for both physical and electronic document transfers. It is particularly valuable in situations requiring documented chain of custody, clear transfer terms, and defined confidentiality obligations.
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1. Parties: Identification of the document owner/releaser and the recipient, including full legal names, addresses, and any relevant registration numbers
2. Background: Context of the document release, including the relationship between parties and purpose of the release
3. Definitions: Clear definitions of key terms used in the agreement, including 'Documents', 'Confidential Information', and 'Authorized Use'
4. Document Description: Detailed description of the documents being released, including format, number of pages, and any identifying features
5. Terms of Release: Specific conditions under which the documents are being released, including permitted uses and any restrictions
6. Representations and Warranties: Statements by both parties regarding their authority to enter into the agreement and the authenticity of documents
7. Release and Indemnification: Terms of release and any indemnification provisions protecting the releasing party
8. Governing Law: Specification that Indonesian law governs the agreement
9. Execution: Signature blocks and execution requirements
1. Confidentiality Obligations: Additional confidentiality provisions when released documents contain sensitive information
2. Return or Destruction: Requirements for returning or destroying documents after use, if applicable
3. Electronic Documents: Special provisions for electronic document handling when digital materials are involved
4. Third Party Rights: Provisions regarding third party rights or restrictions when documents affect or involve third parties
5. Dispute Resolution: Specific dispute resolution procedures when higher-value or sensitive documents are involved
1. Schedule A - Document Inventory: Detailed list of all documents being released, including document ID numbers and descriptions
2. Schedule B - Authorized Recipients: List of individuals or entities authorized to receive and handle the documents
3. Schedule C - Special Handling Instructions: Any special requirements for document handling, storage, or disposal
4. Appendix 1 - Document Transfer Protocol: Procedures for physical or electronic transfer of documents
5. Appendix 2 - Receipt Acknowledgment Form: Form to be signed upon receipt of documents
Relevant legal definitions
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Legal Services
Healthcare
Financial Services
Education
Government
Manufacturing
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Professional Services
Real Estate
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Banking
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Telecommunications
Research and Development
Relevant Teams
Legal
Compliance
Records Management
Administrative Services
Information Security
Risk Management
Operations
Corporate Secretariat
Human Resources
Information Technology
Project Management Office
Document Control
Relevant Roles
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