The Document Release Form is a crucial legal instrument in Saudi Arabia used to facilitate the authorized transfer of documents between parties while ensuring compliance with local regulations and Sharia law. This document type is essential when organizations or individuals need to formally release sensitive, confidential, or official documents to third parties, whether for business transactions, legal proceedings, or administrative purposes. The form incorporates elements from Saudi Arabia's Electronic Transactions Law, Personal Data Protection Law, and traditional document handling requirements, making it suitable for both physical and digital document releases. It serves as a protective measure for all parties involved by clearly defining the scope of release, usage rights, and confidentiality obligations, while maintaining an audit trail for document transfers in accordance with Saudi legal requirements.
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1. Document Information: Details of the document being released, including title, date, reference numbers, and classification level
2. Releasing Party Details: Complete information about the individual or entity releasing the document, including full legal name, ID/registration number, and contact details
3. Recipient Party Details: Complete information about the individual or entity receiving the document, including full legal name, ID/registration number, and contact details
4. Purpose of Release: Clear statement of the intended purpose and scope of the document release
5. Authorization Statement: Explicit authorization for the release, including any conditions or limitations
6. Confidentiality Obligations: Requirements for maintaining confidentiality of the released documents by the recipient
7. Duration of Authorization: Timeframe for which the release authorization remains valid
8. Warranties and Representations: Statements confirming the releasing party's authority to release the documents
9. Governing Law: Specification that Saudi Law and Sharia principles govern the release
10. Signature Block: Space for signatures, dates, and official stamps/seals as required
1. Electronic Document Provisions: Additional terms specific to electronic documents, used when the release includes digital files
2. Third Party Rights: Provisions regarding third party interests in the documents, used when documents contain third party information
3. Return/Destruction Clause: Requirements for returning or destroying documents after use, included when temporary access is intended
4. Translation Declaration: Statement regarding document translations, used when documents are in multiple languages
5. Usage Restrictions: Specific limitations on how documents can be used, included when special restrictions apply
6. Authentication Requirements: Special authentication or certification requirements, used for officially sensitive documents
1. Schedule A - Document List: Detailed inventory of all documents being released, including reference numbers and descriptions
2. Schedule B - Security Classification: Classification levels and handling requirements for each document
3. Schedule C - Authorized Personnel: List of individuals authorized to access the released documents
4. Appendix 1 - Document Handling Procedures: Specific procedures for handling, storing, and processing the released documents
5. Appendix 2 - Authentication Certificates: Copies of relevant authentication or certification documents
Relevant legal definitions
Clauses
Relevant Industries
Government & Public Sector
Financial Services
Healthcare
Education
Legal Services
Real Estate
Construction
Manufacturing
Technology & Communications
Energy & Utilities
Professional Services
Research & Development
Defense & Security
Transportation & Logistics
Islamic Banking & Finance
Relevant Teams
Legal
Compliance
Records Management
Information Security
Corporate Secretariat
Risk Management
Operations
Administration
Quality Assurance
Human Resources
Information Technology
Document Control
Regulatory Affairs
Corporate Governance
Relevant Roles
Legal Counsel
Compliance Officer
Records Manager
Document Controller
Information Security Manager
Corporate Secretary
Risk Manager
Operations Director
Administrative Manager
Quality Assurance Manager
Project Manager
Human Resources Director
Chief Information Officer
Chief Legal Officer
Security Clearance Officer
Archives Manager
Data Protection Officer
Regulatory Affairs Manager
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