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Event Partnership Agreement

Event Partnership Agreement Template for Hong Kong

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Key Requirements PROMPT example:

Event Partnership Agreement

"I need an Event Partnership Agreement for a tech conference partnership between my events company and a venue owner in Hong Kong, with specific provisions for revenue sharing from ticket sales and virtual streaming rights for March 2025."

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Document background
The Event Partnership Agreement is a crucial legal instrument used in Hong Kong's dynamic events industry to formalize collaborative arrangements between organizations working together to deliver events. This document is essential when two or more parties wish to pool their resources, expertise, and capabilities to organize and execute events while clearly defining their respective rights and obligations. The agreement operates within Hong Kong's common law framework and must comply with local regulations governing partnerships, events, and commercial relationships. It typically includes comprehensive provisions covering operational details, financial arrangements, risk allocation, and intellectual property rights, making it suitable for various events from corporate conferences to public entertainment programs. The document is particularly important in Hong Kong's business environment, where clear documentation of partnership terms is vital for risk management and successful event execution.
Suggested Sections

1. Parties: Identification and details of the partnering entities

2. Background: Context of the partnership and brief description of the event concept

3. Definitions: Key terms used throughout the agreement

4. Partnership Scope: Details of the partnership relationship and its boundaries

5. Event Details: Specific information about the event(s), including timing, location, and nature

6. Roles and Responsibilities: Detailed obligations of each party in the partnership

7. Financial Terms: Revenue sharing, cost allocation, and payment terms

8. Intellectual Property Rights: Usage rights and protection of logos, branding, and event content

9. Marketing and Promotion: Requirements and restrictions for event promotion and branding

10. Insurance and Liability: Insurance requirements and allocation of risks between parties

11. Term and Termination: Duration of agreement and circumstances for termination

12. Confidentiality: Protection of confidential information exchanged during the partnership

13. Governing Law and Jurisdiction: Specification of Hong Kong law and jurisdiction

14. General Provisions: Standard boilerplate clauses including force majeure, notices, and amendments

Optional Sections

1. Exclusivity: Terms of exclusive partnership rights, used when exclusive arrangements are required

2. Ticketing and Revenue Collection: Specific procedures for ticket sales and revenue handling, needed for ticketed events

3. Sponsorship Management: Rules for handling third-party sponsors, used when sponsorship is part of the event

4. Food and Beverage: Requirements for F&B provision, necessary for events involving catering

5. Security Requirements: Specific security measures, important for large-scale public events

6. Virtual Event Components: Terms for online elements, needed for hybrid or virtual events

7. Force Majeure - Enhanced: Detailed provisions for specific risks, useful for outdoor or weather-dependent events

8. Data Protection: Enhanced data handling terms, crucial when collecting significant attendee data

Suggested Schedules

1. Schedule 1 - Event Specification: Detailed event parameters, timeline, and technical requirements

2. Schedule 2 - Financial Terms: Detailed breakdown of financial arrangements and payment schedules

3. Schedule 3 - Marketing Requirements: Specific marketing obligations and brand guidelines

4. Schedule 4 - Operational Timeline: Detailed planning and execution timeline

5. Schedule 5 - Insurance Requirements: Specific insurance types and coverage levels required

6. Appendix A - Venue Details: Specific venue information and requirements

7. Appendix B - Brand Guidelines: Detailed branding and logo usage specifications

8. Appendix C - Health and Safety Requirements: Safety protocols and requirements for the event

Authors

Alex Denne

Head of Growth (Open Source Law) @ ¶¶Òõ¶ÌÊÓƵ | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

alex.den.21@genieai.co
Relevant legal definitions







































Clauses













































Relevant Industries

Events and Entertainment

Media and Broadcasting

Sports and Recreation

Arts and Culture

Education

Technology

Hospitality

Corporate Services

Government and Public Sector

Non-Profit

Retail

Financial Services

Professional Services

Tourism

Relevant Teams

Legal

Events

Operations

Commercial

Marketing

Business Development

Finance

Risk Management

Venue Operations

Brand Management

Project Management

Partnership Management

Relevant Roles

Events Director

Partnership Manager

Legal Counsel

Operations Manager

Marketing Director

Business Development Manager

Contract Manager

Project Manager

Venue Manager

Commercial Director

Risk Manager

Chief Operating Officer

Brand Manager

Sponsorship Manager

Finance Manager

Event Coordinator

Industries










Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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