The Employment Declaration Form is a crucial document in Hong Kong's employment documentation framework, designed to protect both employer and employee interests while ensuring regulatory compliance. This form is typically used during the pre-employment stage to gather essential information and declarations from prospective employees. It addresses key areas required by Hong Kong employment law, including personal information, work eligibility, conflict declarations, and data privacy consents. The document helps organizations manage hiring risks, verify candidate information, and maintain proper employment records as required by Hong Kong regulations. It serves as a foundation for the employment relationship and can be referenced throughout the employment period for compliance and verification purposes.
Your data doesn't train Genie's AI
You keep IP ownership of your information
Thank you! Your submission has been received!
Oops! Something went wrong while submitting the form.
OR
Let Ƶ's market-leading legal AI identify missing terms, unusual language, compliance issues and more - in just seconds.
1. Personal Information: Basic details including full name (English and Chinese if applicable), HKID/passport number, date of birth, and contact information
2. Employment Status Declaration: Declaration of current employment status, notice periods with existing employers, and any post-termination restrictions
3. Right to Work Declaration: Confirmation of legal right to work in Hong Kong, visa status if applicable
4. Conflict of Interest Declaration: Declaration of any existing business interests or potential conflicts
5. Health Declaration: Basic health status declaration relevant to job performance (compliant with discrimination ordinances)
6. Criminal Record Declaration: Declaration of any criminal convictions that may be relevant to the role
7. Data Privacy Consent: Consent for collection and processing of personal data under PDPO
8. Declaration of Truth: Formal declaration that all information provided is true and accurate
1. Professional Qualifications: Section for declaring professional certifications and qualifications, used when relevant to the role
2. Medical History: Detailed health information section, only used for roles with specific health requirements
3. Previous Employment Verification: Additional section for senior roles requiring detailed employment history verification
4. Financial Interest Declaration: Used for senior management positions or roles in financial institutions
5. Academic Qualifications: Detailed education history section, used for graduate positions or roles requiring specific educational backgrounds
1. Schedule 1 - Required Documents Checklist: List of supporting documents to be submitted with the declaration form
2. Schedule 2 - Privacy Policy: Detailed privacy policy and data handling procedures
3. Schedule 3 - Position-Specific Declarations: Additional declarations specific to certain job positions or departments
4. Appendix A - Guidelines for Completion: Instructions and guidance notes for completing the declaration form
5. Appendix B - Reference Check Authorization: Authorization form for conducting reference checks with previous employers
Relevant legal definitions
Clauses
Relevant Industries
Financial Services
Technology
Manufacturing
Retail
Healthcare
Education
Professional Services
Construction
Hospitality
Transportation
Real Estate
Media and Entertainment
Telecommunications
Public Sector
Non-Profit Organizations
Relevant Teams
Human Resources
Legal
Compliance
Finance
Operations
Information Technology
Sales
Marketing
Customer Service
Research and Development
Administration
Risk Management
Project Management
Quality Assurance
Procurement
Relevant Roles
Chief Executive Officer
Department Director
Manager
Supervisor
Executive
Administrator
Analyst
Specialist
Coordinator
Officer
Associate
Assistant
Consultant
Engineer
Developer
Designer
Accountant
Sales Representative
Customer Service Representative
Operations Staff
Find the exact document you need
Retail Invoice
A Hong Kong-compliant retail invoice documenting the sale of goods or services between a business and consumer, including transaction details and payment terms.
Download
Pre Employment Declaration
A Hong Kong-compliant declaration document where job candidates certify their employment eligibility and background information.
Download
Job Risk Assessment
A structured workplace safety assessment document compliant with Hong Kong's Occupational Safety and Health Ordinance that identifies and controls job-specific risks.
Download
General Invoice Form
A Hong Kong-compliant invoice template for recording commercial transactions and facilitating payment collection.
Download
Employment Declaration
A Hong Kong law-governed declaration document establishing and confirming key employment terms and conditions between employer and employee.
Download
Employee Request Letter For Transfer To Another Branch
A Hong Kong-compliant employee transfer request letter template for formally requesting internal branch transfers within an organization.
Download
Declaration For Dissertation
A Hong Kong-governed legal declaration confirming the originality and compliance of an academic dissertation, establishing rights and responsibilities between the student and institution.
Download
Basic Indemnity Form
A Hong Kong law-governed document establishing indemnification obligations between parties, defining terms for protection against specified losses or liabilities.
Download
Employment Agreement Form
Hong Kong-compliant employment agreement template establishing key terms and conditions between employer and employee.
Download
Evaluation Form
A Hong Kong-compliant evaluation form template for structured performance assessment and documentation.
Download
Employment Denial Letter
A formal letter compliant with Hong Kong employment law used to communicate the rejection of a job application to a candidate.
Download
Simple Retainer Agreement Consulting Services
A Hong Kong-governed agreement establishing terms for ongoing consulting services on a retainer basis between consultant and client.
Download
Abandonment Of Employment Letter
A formal letter under Hong Kong law documenting an employee's unauthorized absence and declaring employment abandonment.
Download
Asset Form For Employee
A Hong Kong law-governed form documenting the assignment and terms of use for company assets provided to employees.
Download
New Employee Contract
A Hong Kong law-governed employment contract establishing terms and conditions for new employees, compliant with local employment legislation.
Download
Self Employed Agreement Contract
A Hong Kong law-governed agreement establishing the terms and conditions between a company and an independent contractor, defining service scope and maintaining contractor independence.
Download
Job Endorsement Letter
A Hong Kong-compliant formal document that records and implements changes to existing employment arrangements, serving as an addendum to the original employment contract.
Download
Pre Employment Background Check Authorization Form
A Hong Kong-compliant authorization form for conducting pre-employment background checks while ensuring data privacy protection.
Download
Job Experience Letter
A formal document issued under Hong Kong law confirming an individual's employment history, positions held, and responsibilities with an organization.
Download
New Hire Feedback Form
A Hong Kong-compliant feedback form for gathering structured input from new employees about their initial employment experience and onboarding process.
Download
Employee Information Form
A Hong Kong-compliant form for collecting essential employee information, including personal details and employment data, in accordance with local employment and privacy laws.
Download
Employee Exit Clearance Form
A Hong Kong-compliant form documenting employee exit procedures, including clearances, handovers, and final settlements.
Download
Employee Clearance Letter
A Hong Kong-compliant document confirming an employee's completion of all exit procedures and obligations upon leaving the organization.
Download
Employment Verification Form
A Hong Kong-compliant form that officially verifies an individual's employment status, position, and related details with their current or former employer.
Download
New Hire Form
Hong Kong-compliant new hire documentation package including essential employment forms, declarations, and regulatory compliance documents.
Download
Vulnerable Person Risk Assessment
A Hong Kong-compliant risk assessment framework for evaluating and protecting vulnerable persons, including comprehensive risk evaluation and protective measure recommendations.
Download
Work Experience Confirmation Letter
A formal document under Hong Kong law that confirms an individual's employment history, positions held, and duration with an organization.
Download
Self Employed Consultant Invoice
A Hong Kong-compliant invoice template for self-employed consultants to bill clients for professional services rendered.
Download
Recommendation Letter For Immigration
A formal letter of support for immigration applications in Hong Kong, providing professional endorsement of an applicant's character and qualifications under Hong Kong immigration laws.
Download
Temporary Employment Agreement
A Hong Kong law-governed agreement establishing temporary employment terms between an employer and employee for a fixed duration.
Download
Recruitment Agency Agreement With Client
A Hong Kong law-governed agreement establishing terms for recruitment agency services, including placement terms, fees, and compliance requirements.
Download
Pay Back Contract
A Hong Kong law-governed agreement documenting terms for repayment of money between parties, including loan amount, interest, and repayment schedule.
Download
No Loan Agreement
A Hong Kong law-governed agreement that formally documents and confirms a financial arrangement is not a loan transaction.
Download
Leave Of Absence Letter From Employer To Employee
A formal employer-issued letter under Hong Kong law documenting approved extended leave from work, including terms and conditions of the absence.
Download
Job Recommendation Letter From Employer
A formal employment reference document compliant with Hong Kong employment laws, providing professional assessment of an employee's capabilities and performance.
Download
Employment Verification Letter For Terminated Employee
A Hong Kong-compliant formal letter confirming previous employment details and termination status for a former employee.
Download
Online Employee Evaluation Form
Hong Kong-compliant digital employee evaluation form with integrated performance metrics and data protection measures.
Download
Medical Declaration Form
A Hong Kong-compliant Medical Declaration Form for collecting and verifying patient medical information while ensuring data privacy and healthcare regulatory compliance.
Download
Letter Of Intent To Continue Studies
A formal declaration under Hong Kong law where a student commits to continuing their studies at an educational institution.
Download
Company Employment Certificate
A formal employment verification document issued under Hong Kong law, confirming an individual's employment status and details with a company.
Download
ұԾ’s Security Promise
Genie is the safest place to draft. Here’s how we prioritise your privacy and security.
Your documents are private:
We do not train on your data; ұԾ’s AI improves independently
All data stored on Genie is private to your organisation
Your documents are protected:
Your documents are protected by ultra-secure 256-bit encryption
We are ISO27001 certified, so your data is secure
Organizational security:
You retain IP ownership of your documents and their information
You have full control over your data and who gets to see it
.png)