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Letter Of Suspension Template for England and Wales

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Key Requirements PROMPT example:

Letter Of Suspension

"I need a Letter of Suspension for an IT department employee who has potentially breached data security protocols, with the suspension to begin on March 15, 2025, while maintaining full pay during the investigation period."

Document background
A Letter of Suspension is a crucial employment document used when an employer needs to temporarily remove an employee from the workplace while maintaining their employment contract. This document is commonly used in England and Wales during investigations into potential misconduct, serious performance issues, or situations where an employee's presence might impact an investigation or pose risks. The letter must clearly state the terms of suspension, including duration, pay status, and conditions, while ensuring compliance with UK employment law and workplace policies. It serves as an official record of the suspension decision and protects both employer and employee interests during the suspension period.
Suggested Sections

1. Employee Details: Full name, position, department, and employee ID of the suspended employee

2. Effective Date: Start date of suspension and expected duration if known

3. Reason for Suspension: Brief explanation of why suspension is necessary, ensuring compliance with Employment Rights Act 1996

4. Terms of Suspension: Details of pay status, access restrictions, and behavioral expectations during suspension period

5. Contact Information: Designated point of contact and communication protocols during suspension period

Optional Sections

1. Investigation Details: Information about ongoing investigation process, included when suspension is related to disciplinary matter

2. Return to Work Process: Details about the return to work procedure, included when suspension has defined end date

3. Support Services: Information about employee assistance programs and available support services

Suggested Schedules

1. Company Policies: Relevant workplace policies relating to suspension and disciplinary procedures

2. Contact Details Form: Form for employee to provide their contact details during suspension period

3. Acknowledgment Form: Form for employee to sign acknowledging receipt of suspension letter

Authors

Alex Denne

Head of Growth (Open Source Law) @ ¶¶Òõ¶ÌÊÓÆµ | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Relevant legal definitions




















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Relevant Industries
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Industries

Employment Rights Act 1996: Primary legislation governing employment rights, particularly sections relating to unfair dismissal, employees' rights, and requirements for fair and lawful suspension processes.

Equality Act 2010: Legislation ensuring protection against discriminatory suspension and ensuring the suspension isn't linked to protected characteristics such as age, gender, race, disability, etc.

Human Rights Act 1998: Legislation protecting fundamental rights including the right to fair treatment and the right to private life and reputation in the context of workplace suspension.

ACAS Code of Practice: Guidelines providing best practice for disciplinary and grievance procedures, including procedural fairness requirements for suspension processes.

Common Law Principles: Legal principles established through case law, including the duty of mutual trust and confidence and implied terms in employment contracts relating to suspension.

GDPR and Data Protection Act 2018: Data protection legislation governing the handling of personal information during suspension and privacy considerations.

Contract Law: Legal framework governing employment contracts, including specific terms regarding suspension and relevant workplace policies that must be adhered to.

Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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