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No Disciplinary Action Letter for the United Kingdom

No Disciplinary Action Letter Template for England and Wales

A No Disciplinary Action Letter is a formal document issued under English and Welsh law that confirms the conclusion of a workplace investigation where no disciplinary measures will be taken against the employee. The letter serves as official documentation of the investigation's outcome and provides clarity to the employee about their standing within the organization. It typically includes details of the investigation, the reasoning behind the decision, and any relevant follow-up information.

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No Disciplinary Action Letter

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What is a No Disciplinary Action Letter?

The No Disciplinary Action Letter is used when a workplace investigation has been conducted and concluded with no findings that warrant disciplinary measures. This document is crucial for maintaining clear records and providing certainty to employees about their employment status. Under English and Welsh employment law, it serves as important documentation of the investigation process and outcome, protecting both employer and employee interests. The letter should be issued promptly following the conclusion of an investigation and should clearly state the findings while maintaining appropriate confidentiality.

What sections should be included in a No Disciplinary Action Letter?

1. Employee Details: Full name, position, department, and employee ID

2. Investigation Reference: Details of the investigation conducted, including dates and nature of alleged incident

3. Outcome Statement: Clear statement that no disciplinary action will be taken

4. Reasoning: Brief explanation of why no action is being taken

5. Record Keeping: Statement about how this will be recorded in employee files

What sections are optional to include in a No Disciplinary Action Letter?

1. Support Services: Information about available employee support services, used when investigation may have been stressful

2. Future Conduct: General reminders about expected behavior, used when relevant though no action is being taken

3. Return to Work: If employee was suspended, details about return to work arrangements

What schedules should be included in a No Disciplinary Action Letter?

1. Investigation Summary: Brief overview of investigation findings, if appropriate to include

2. Relevant Policies: References to company policies reviewed during investigation

Authors

Alex Denne

Head of Growth (Open Source Law) @ Ƶ | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Jurisdiction

England and Wales

Publisher

Ƶ

Document Type

Disciplinary Letter

Cost

Free to use
Relevant legal definitions










Clauses












Industries

Employment Rights Act 1996: Primary legislation covering basic employment rights, fair treatment in the workplace, and fundamental employee protections that must be considered when drafting a No Disciplinary Action Letter

Equality Act 2010: Key legislation ensuring non-discrimination and fair treatment regarding protected characteristics, crucial for confirming no discriminatory aspects in the investigation process

ACAS Code of Practice: Guidelines on disciplinary and grievance procedures that should have been followed during the investigation, even when resulting in no action

Data Protection Act 2018 and UK GDPR: Legislation governing personal data handling, record-keeping requirements for investigations, and permissible information inclusion in formal communications

Human Rights Act 1998: Legislation ensuring right to fair treatment and privacy protection in employment matters, including disciplinary investigations

Company Policies: Internal organizational rules and procedures that must be considered alongside statutory requirements when drafting the letter

Employment Contract Terms: Specific contractual obligations and terms that may affect the content and format of the No Disciplinary Action Letter

Industry Regulations: Sector-specific rules and requirements that may need to be referenced or considered in the letter

Collective Agreements: Any applicable union or collective bargaining agreements that might influence the format or content of the No Disciplinary Action Letter

Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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