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Recommendation Letter For Disciplinary Action

Recommendation Letter For Disciplinary Action Template for England and Wales

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Key Requirements PROMPT example:

Recommendation Letter For Disciplinary Action

"I need to draft a Recommendation Letter For Disciplinary Action for a retail store employee who has had three instances of unauthorized absences in January 2025, with supporting evidence from our attendance tracking system and previous verbal warnings."

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Document background
A Recommendation Letter For Disciplinary Action is a crucial document in the formal disciplinary process within organizations operating under English and Welsh law. It is typically used when a manager or supervisor needs to formally recommend disciplinary measures following an employee's misconduct, poor performance, or policy violation. The document serves as an official record and must comply with UK employment legislation, including the Employment Rights Act 1996 and ACAS guidelines. It provides a detailed account of the issue, references previous warnings if any, and recommends specific disciplinary measures while ensuring procedural fairness and proper documentation.
Suggested Sections

1. Employee Details: Full name, position, department, and employment duration

2. Incident Description: Detailed account of the misconduct or performance issue

3. Previous Warnings: History of prior disciplinary actions or warnings

4. Company Policy Reference: Specific policies or procedures that were violated

5. Recommended Action: Specific disciplinary measure being recommended

Optional Sections

1. Impact Assessment: Analysis of how the misconduct affected the workplace - use for serious misconduct affecting multiple employees or business operations

2. Witness Statements: References to witness accounts or testimonies - use when the incident was observed by others or involves conflicting accounts

3. Performance Data: Specific metrics or performance indicators - use when disciplinary action is related to performance issues

Suggested Schedules

1. Evidence Documentation: Copies of relevant evidence supporting the disciplinary recommendation

2. Meeting Minutes: Records of any investigatory or disciplinary meetings

3. Policy Excerpts: Relevant sections of company policies that were breached

Authors

Alex Denne

Head of Growth (Open Source Law) @ ¶¶Òõ¶ÌÊÓƵ | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

alex.den.21@genieai.co
Relevant legal definitions

























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Relevant Industries
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Industries

Employment Rights Act 1996: Primary legislation establishing basic employment rights, defining fair reasons for discipline, and setting requirements for fair disciplinary procedures in the workplace

Equality Act 2010: Legislation ensuring disciplinary actions are non-discriminatory, protecting against unfair treatment based on protected characteristics, and requiring reasonable adjustments for disabled employees

ACAS Code of Practice: Statutory guidance providing practical direction on handling disciplinary situations, establishing principles of fairness and natural justice, with non-compliance potentially leading to increased tribunal awards

Human Rights Act 1998: Legislation ensuring right to fair hearing, protecting privacy rights, and maintaining dignity at work during disciplinary proceedings

Data Protection Act 2018 and UK GDPR: Regulatory framework governing the handling of personal data, ensuring confidentiality of disciplinary proceedings, and controlling record-keeping requirements

Company Policies and Procedures: Internal organizational guidelines that must align with disciplinary procedures, reference relevant workplace policies, and follow established company protocols

Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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