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Letter Of Demand For Unpaid Wages for the United Kingdom

Letter Of Demand For Unpaid Wages Template for England and Wales

A Letter of Demand for Unpaid Wages is a formal written demand for payment of wages owed to an employee under English and Welsh law. It serves as a crucial pre-action step before potentially initiating legal proceedings through an Employment Tribunal or civil court. The letter outlines the specific amounts owed, the periods of work covered, and provides a deadline for payment, while referencing relevant employment legislation and contractual obligations.

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What is a Letter Of Demand For Unpaid Wages?

A Letter of Demand for Unpaid Wages is a critical document used when an employer has failed to pay wages due to an employee. Under English and Welsh law, this formal communication typically precedes any legal action and is often required to demonstrate reasonable attempts to resolve the dispute. The letter should detail the exact amount owed, including any statutory entitlements, and provide clear payment terms and deadlines. It's essential to reference relevant employment legislation and the employment contract terms. This document is particularly important as it creates a paper trail and can be used as evidence in subsequent Employment Tribunal proceedings if the matter remains unresolved.

What sections should be included in a Letter Of Demand For Unpaid Wages?

1. Sender Details: Full name, address, and contact information of the sender

2. Recipient Details: Full name, address of the employer/company

3. Date: Date of the letter

4. Employment Details: Brief description of employment relationship and role

5. Amount Owed: Specific breakdown of unpaid wages and period covered

6. Legal Basis: Reference to employment contract and relevant legislation

7. Demand Statement: Clear statement of demand for payment

8. Payment Deadline: Specific deadline for payment (usually 7-14 days)

What sections are optional to include in a Letter Of Demand For Unpaid Wages?

1. Interest Calculation: Section detailing statutory interest calculations on unpaid amounts, used for long-overdue payments

2. Previous Correspondence: Section referencing prior attempts to resolve the matter, included when there have been previous communications

3. Tribunal Warning: Section stating intention to commence legal proceedings, included when payment is significantly overdue

What schedules should be included in a Letter Of Demand For Unpaid Wages?

1. Wage Calculations Schedule: Detailed breakdown of amounts owed including dates, hours worked, and rates

2. Employment Contract Extract: Relevant sections of employment contract pertaining to wages and payment terms

3. Time Sheets: Documentation evidencing hours worked during the period in question

4. Communication Log: Chronological record of previous correspondence regarding the unpaid wages

How do you write a letter of demand for unpaid wages?

To write a letter of demand for unpaid wages in the United Kingdom, begin by stating the purpose of the letter clearly. Provide details of your employment, including your job title, start date, and the period for which wages are owed. Specify the exact amount owed, including any overtime or additional payments due. Cite the relevant employment contract or policy that entitles you to these wages. Request prompt payment within a reasonable timeframe, typically 7-14 days. Inform the employer of your intention to pursue legal action if payment is not received by the stated deadline. Maintain a professional and factual tone throughout the letter.

What to include in a letter asking for back pay?

When requesting back pay from an employer in the UK, it's essential to include relevant details in your letter. Begin by stating your name, job title, and the period for which you're owed unpaid wages. Provide a clear breakdown of the hours worked, pay rate, and the total amount owed. If you have documentation like pay stubs or timesheets, reference them as evidence. Politely request that the outstanding wages be paid within a reasonable timeframe, typically 7-14 days. Mention that you're open to discussing a resolution, but if the matter remains unresolved, you may seek assistance from relevant authorities like ACAS or an employment tribunal.

Is a demand letter required before filing a wage claim?

In the United Kingdom, a demand letter is not strictly required before filing a wage claim with an employment tribunal. However, it is generally advisable to send a polite demand letter to your employer first, requesting payment of any unpaid wages or outstanding amounts owed. This provides an opportunity for the employer to rectify the situation and avoid further legal action. If the employer fails to respond or refuses to pay after receiving the demand letter, you can then proceed with filing a wage claim with the appropriate authorities. A demand letter serves as evidence that you made a reasonable attempt to resolve the issue amicably before escalating the matter.

Authors

Alex Denne

Head of Growth (Open Source Law) @ Ƶ | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Jurisdiction

England and Wales

Publisher

Ƶ

Document Type

Employment Letter

Cost

Free to use
Relevant legal definitions





















Clauses



















Industries

Employment Rights Act 1996: Primary legislation governing wage protection, unlawful deductions, statutory right to receive wages, and time limits for wage-related claims

National Minimum Wage Act 1998: Legislation ensuring compliance with minimum wage requirements and providing enforcement provisions for wage-related violations

Limitation Act 1980: Sets time limits for bringing contractual claims, generally allowing up to 6 years for wage-related contract claims

Equality Act 2010: Legislation protecting against discriminatory practices in wage payment and employment conditions

Working Time Regulations 1998: Regulations governing working hours and holiday pay entitlements, relevant when unpaid wages include holiday pay

Employment Tribunals Act 1996: Establishes procedures for employment tribunal claims and sets time limits (usually 3 months) for bringing claims

ACAS Early Conciliation Rules: Mandatory procedures requiring early conciliation attempts before proceeding with employment tribunal claims

Employment Contract Terms: Contractual provisions specifying wage rates, payment periods, and other relevant terms affecting wage claims

Interest on Unpaid Amounts: Legal provisions for claiming interest on unpaid wages under statutory and contractual frameworks

Employment Status Considerations: Legal distinctions between employees and contractors affecting wage claim rights and procedures

Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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