The Leaving Employment Letter is a crucial document used when an employee's service with an organization is coming to an end, whether through resignation, redundancy, or mutual agreement. It serves as a formal record of the termination and helps ensure compliance with employment legislation in England and Wales. The letter typically includes essential information about final payments, outstanding benefits, company property return, and any continuing obligations. This document is particularly important for maintaining clear records and preventing future disputes about the terms of departure.
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1. Employee and employer details: Full names, addresses, and relevant reference numbers
2. Termination date: Clear statement of the last day of employment
3. Reason for leaving: Brief explanation of the circumstances of departure
4. Final payment details: Breakdown of salary, holiday pay, and other entitlements
5. Return of company property: List of items to be returned before departure
1. Garden leave provisions: Used when employee is required to stay away from work during notice period - typically for senior employees or those with access to sensitive information
2. Reference provision: Details of how future reference requests will be handled - included when agreed as part of the exit arrangement
3. Post-termination restrictions: Reminder of ongoing obligations - included when employment contract contains restrictive covenants
4. Share schemes: Treatment of existing share options or awards - included when employee participates in company share schemes
1. P45 form: Tax document showing earnings and tax paid to date
2. Final payslip: Detailed breakdown of final payment
3. Company property checklist: List of items to be returned with confirmation of return
4. Benefits summary: Summary of treatment of benefits post-termination
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