The Leaving Employment Letter is a crucial document required under Qatar's employment legislation when an employment relationship is terminated, whether through resignation, termination, or mutual agreement. This document must comply with Qatar Labor Law No. 14 of 2004 and its subsequent amendments, including Law No. 17 of 2020. The letter serves multiple purposes: it officially documents the employment end date, confirms the notice period arrangement, outlines the final settlement details, and addresses post-employment obligations. For expatriate employees, it also considers visa-related requirements and final exit procedures. The document should be prepared in accordance with Ministerial Decision No. 25 of 2020 regarding end-of-service notification procedures and must include specific components required by Qatari law to ensure legal compliance and protect both parties' rights.
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Key Requirements PROMPT example:
Leaving Employment Letter
"I need a Leaving Employment Letter for a software developer who has resigned voluntarily and will complete their notice period by March 15, 2025; please include standard confidentiality clauses and project handover requirements."
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1. Letter Header: Company letterhead, date, reference number, and formal addressing of the employee
2. Employee Information: Full name, employee ID, position/title, and department
3. Confirmation of Employment End: Clear statement of employment termination and last working day
4. Notice Period: Confirmation of notice period being served or paid in lieu
5. Final Settlement: Information about final salary, end-of-service benefits, and gratuity calculation
6. Company Property: List of company properties to be returned before departure
7. Closing Statement: Expression of appreciation and good wishes
8. Signatures: Space for authorized signatory and employee acknowledgment
1. Non-Competition Reminder: Include when the employee's contract contains non-compete clauses
2. Handover Requirements: Include when the role requires specific knowledge transfer or project handover
3. Reference Provision: Include when the company agrees to provide employment references
4. Garden Leave: Include when the employee is being placed on garden leave during notice period
5. Outstanding Loans/Advances: Include when there are any outstanding financial obligations to be settled
6. Visa/Immigration Status: Include for expatriate employees requiring visa cancellation information
1. Final Settlement Calculation: Detailed breakdown of final payment including salary, gratuity, and other benefits
2. Handover Checklist: List of items, documents, and responsibilities to be handed over
3. Company Property Checklist: Detailed list of company assets to be returned
4. Exit Interview Form: Standard form for recording feedback and reasons for departure
5. Clearance Form: Document requiring signatures from various departments confirming no pending issues
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