The Leaving Employment Letter is a critical document used in Pakistani business practice when an employee's service with an organization comes to an end, either through resignation or termination. This document serves multiple purposes: it formally acknowledges the end of employment, documents the final settlement terms, confirms the return of company property, and outlines any continuing obligations. The letter must comply with Pakistani labor laws, particularly the Industrial and Commercial Employment (Standing Orders) Ordinance 1968 and relevant provincial legislation. It typically includes details about the notice period, final settlements, clearance procedures, and may reference post-employment obligations such as confidentiality and non-compete clauses. The Leaving Employment Letter becomes a vital reference document for future employment verification and legal purposes.
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1. Letter Header and Date: Company letterhead, current date, and reference number if applicable
2. Employee Details: Full name, employee ID, designation, and department of the departing employee
3. Acknowledgment of Departure: Formal acknowledgment of resignation/termination with reference to previous communication and last working day
4. Service Duration: Statement confirming the total period of employment with start and end dates
5. Final Settlement Information: Details of final payment including salary, benefits, and any other dues
6. Company Property Return: List of company assets to be returned and confirmation of their receipt
7. Clearance Status: Confirmation of departmental clearances and handover completion
8. Experience Certificate Clause: Reference to the issuance of experience certificate/service letter
9. Signature Block: Space for authorized signatory details and signature
1. Non-Disclosure Reminder: Reminder of ongoing confidentiality obligations, used when employee had access to sensitive information
2. Non-Compete Clause: Reference to existing non-compete obligations, included for senior positions or roles with competitive sensitivity
3. Outstanding Projects: Status of ongoing projects and handover arrangements, used for project-critical roles
4. Gratuity Calculation: Detailed breakdown of gratuity payment, included when applicable based on service duration
5. Leave Settlement: Details of leave balance and settlement, used when there are outstanding leave matters
6. References Policy: Company's policy on providing references, included when specific reference arrangements are made
1. Final Settlement Calculation: Detailed breakdown of all financial settlements including salary, benefits, deductions, and other dues
2. Asset Return Checklist: Itemized list of company property to be returned with their condition status
3. Clearance Form: Departmental clearance form with signatures from relevant department heads
4. Handover Document: Detailed list of pending tasks, project status, and important contacts/information
Relevant legal definitions
Clauses
Relevant Industries
Banking and Financial Services
Information Technology
Manufacturing
Retail
Healthcare
Education
Telecommunications
Construction
Professional Services
Energy and Utilities
Hospitality
Logistics and Transportation
Real Estate
Media and Entertainment
Public Sector
Relevant Teams
Human Resources
Legal
Finance
Administration
Operations
Information Technology
Sales
Marketing
Customer Service
Research and Development
Quality Assurance
Production
Business Development
Compliance
Facilities Management
Relevant Roles
Chief Executive Officer
Managing Director
Department Manager
Human Resources Director
Finance Manager
Software Engineer
Sales Executive
Administrative Assistant
Project Manager
Operations Manager
Marketing Executive
Customer Service Representative
Technical Support Specialist
Account Manager
Production Supervisor
Research Analyst
Legal Counsel
Business Development Manager
Quality Assurance Engineer
Finance Analyst
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