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Data Privacy Consent Statement Template for England and Wales

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Key Requirements PROMPT example:

Data Privacy Consent Statement

"I need a Data Privacy Consent Statement for my healthcare app launching in March 2025, which will collect and process sensitive medical data from UK users, including automated analysis of patient symptoms."

Document background
The Data Privacy Consent Statement is essential for organizations operating under English and Welsh law that process personal data based on consent. This document ensures compliance with UK GDPR and the Data Protection Act 2018, providing transparency about data processing activities and establishing a clear legal basis for data processing. It should be used whenever organizations collect personal data where consent is the appropriate legal basis, particularly for processing special category data or when standard privacy notices are insufficient. The statement must be written in clear, plain language and should be easily accessible to data subjects.
Suggested Sections

1. Introduction: Identifies the organization collecting data and context of consent

2. Types of Personal Data: Clear list of what personal data will be collected

3. Processing Purposes: Specific purposes for which data will be processed

4. Legal Basis: Explanation that consent is the legal basis for processing

5. Data Subject Rights: List of rights under GDPR including right to withdraw consent

6. Retention Period: How long data will be kept

7. Consent Declaration: Clear statement of consent with signature/checkbox

Optional Sections

1. International Transfers: Required section when personal data will be transferred outside the UK, detailing transfer mechanisms and safeguards

2. Automated Decision Making: Required section when automated decision-making or profiling occurs, explaining logic and consequences

3. Special Category Data: Additional safeguards and explicit consent requirements for processing sensitive personal data

Suggested Schedules

1. Processing Activities Schedule: Detailed list of specific processing activities and their purposes

2. Third Party Processors: List of data processors, their roles, and locations

3. Technical Security Measures: Details of security measures implemented to protect personal data

Authors

Alex Denne

Head of Growth (Open Source Law) @ ¶¶Òõ¶ÌÊÓƵ | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

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Relevant Industries
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Relevant Roles
Industries

UK GDPR: UK General Data Protection Regulation - Primary legislation governing data protection in the UK post-Brexit, setting out fundamental principles for personal data processing

DPA 2018: Data Protection Act 2018 - The UK's implementation of data protection law, complementing and supplementing the UK GDPR

PECR: Privacy and Electronic Communications Regulations 2003 - Specific rules for electronic communications, including rules about cookies and electronic marketing

EU GDPR: European Union General Data Protection Regulation - Relevant for data transfers between UK and EU, and when dealing with EU residents' data

Common Law Confidentiality: Common law duty of confidentiality - Legal obligation to keep certain information confidential, based on case law and legal precedent

Human Rights Act: Human Rights Act 1998 (Article 8) - Establishes the fundamental right to privacy in UK law

ICO Consent Guidelines: Information Commissioner's Office guidance on obtaining valid consent, including requirements for it to be freely given, specific, informed, and unambiguous

ICO Privacy Notice Guidelines: Information Commissioner's Office guidance on drafting clear and comprehensive privacy notices

Data Subject Rights: Rights granted to individuals under data protection law, including access, rectification, erasure, and data portability

International Transfer Rules: Requirements and mechanisms for lawfully transferring personal data internationally, particularly between UK and other jurisdictions

Data Retention Requirements: Legal obligations regarding how long personal data can be kept and requirements for documenting retention periods

Withdrawal of Consent: Legal requirement to inform individuals of and honor their right to withdraw consent at any time

Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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