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The Staff Transfer Letter is a critical document used in Switzerland when an employee is being transferred between legal entities, whether as part of an internal reorganization, merger, acquisition, or other corporate restructuring. This document is essential for compliance with Swiss employment law, particularly Articles 333 and 333a of the Swiss Code of Obligations, which protect employees' rights during business transfers. The Staff Transfer Letter serves multiple purposes: it formally notifies the employee of the transfer, confirms the preservation of employment terms and conditions, addresses continuity of service, and outlines any changes (if applicable) to the employment relationship. It also ensures transparency regarding pension arrangements and other benefits, which is particularly important under Swiss law. The document should be prepared well in advance of the intended transfer date to allow for proper consultation and compliance with statutory notice requirements.

1. Employee Details: Full name, current position, and employee ID of the transferring employee

2. Current Employment Information: Brief overview of current employment terms, including current employer entity

3. Transfer Details: New employer entity, effective date of transfer, and reason for transfer

4. Continuation of Employment: Confirmation that employment terms and conditions will be preserved as per Swiss law

5. Position and Location: New role title (if changed), reporting line, and work location

6. Benefits and Entitlements: Confirmation of continued benefits, including insurance and pension arrangements

7. Service Recognition: Confirmation that length of service will be recognized by new employer

8. Acceptance and Acknowledgment: Space for employee signature and date to confirm understanding and acceptance