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Holiday Complaint Letter Template for Switzerland

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Key Requirements PROMPT example:

Holiday Complaint Letter

"I need a Holiday Complaint Letter regarding a ski resort package in Switzerland where the promised facilities were unavailable during my stay in January 2025, including the advertised spa services and ski instruction, and I'm seeking a 50% refund."

Document background
The Holiday Complaint Letter is a crucial document for consumers seeking redress for unsatisfactory holiday experiences in Switzerland. It is typically used when informal resolution attempts have failed and a formal written complaint is necessary. The document must align with Swiss legal requirements, particularly the Federal Act on Package Travel and the Swiss Code of Obligations, which provide specific protections for tourists and travelers. The letter should detail the nature of the complaint, document any losses or inconveniences suffered, and clearly state the desired resolution. This document type is particularly important in Switzerland's tourism-focused economy, where consumer protection in the travel sector is strictly regulated. The letter serves as both a formal notification of issues and potentially as the foundation for further legal action if necessary.
Suggested Sections

1. Sender's Details: Full name, address, contact information, and any relevant booking/customer reference numbers

2. Recipient's Details: Company name, relevant department, full address of the travel company or service provider

3. Booking Details: Holiday reference number, dates of travel, destination, and package details

4. Complaint Summary: Brief overview of the main issues encountered during the holiday

5. Detailed Description: Chronological account of the problems encountered, including dates, times, and specific incidents

6. Previous Communication: Summary of any previous attempts to resolve the issue, including dates and names of staff spoken to

7. Impact of Issues: Description of how the problems affected the holiday experience and any resulting losses or inconvenience

8. Desired Resolution: Clear statement of what compensation or resolution is being sought

Optional Sections

1. Legal Rights Reference: Include when citing specific consumer protection laws or regulations that support your case

2. Health and Safety Issues: Include when the complaint involves accidents, illness, or safety concerns

3. Third Party Involvement: Include when other parties (such as insurance companies or medical facilities) were involved

4. Deadline for Response: Include when setting a specific timeframe for expected response

5. Alternative Resolution Notice: Include when mentioning intention to seek alternative dispute resolution if matter remains unresolved

Suggested Schedules

1. Photographs: Visual evidence of the issues encountered during the holiday

2. Booking Confirmation: Copy of original booking documents and payment receipts

3. Correspondence Log: Copies of previous emails, letters, or records of conversations with staff

4. Expense Receipts: Receipts for any additional expenses incurred due to the issues

5. Witness Statements: Statements from other guests or individuals who witnessed the issues

6. Medical Documents: Any relevant medical certificates or reports if health issues were involved

7. Marketing Materials: Copies of brochures or advertisements showing promised facilities or services that were not delivered

Authors

Alex Denne

Head of Growth (Open Source Law) @ ¶¶Òõ¶ÌÊÓÆµ | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Relevant legal definitions




















Clauses
















Relevant Industries

Tourism

Hospitality

Travel Services

Transportation

Insurance

Consumer Services

Legal Services

Customer Service

Leisure and Entertainment

Relevant Teams

Customer Service

Legal

Consumer Relations

Claims Processing

Guest Relations

Quality Assurance

Compliance

Customer Experience

Dispute Resolution

Operations

Relevant Roles

Customer Service Manager

Travel Agency Manager

Tourism Operations Director

Consumer Rights Advisor

Legal Compliance Officer

Customer Relations Executive

Claims Handler

Guest Relations Manager

Quality Assurance Manager

Travel Industry Mediator

Consumer Protection Officer

Customer Experience Manager

Industries






Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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