The Recruitment Agency Agreement With Client is essential for companies operating in Belgium who wish to engage professional recruitment services. This document is typically used when a company needs to formalize its relationship with a recruitment agency for ongoing or project-based hiring needs. It encompasses all necessary elements required under Belgian law, including GDPR compliance, anti-discrimination provisions, and social security considerations. The agreement details the recruitment process, fee structures, service levels, and mutual obligations while protecting both parties' interests. It's particularly important in the Belgian context due to specific local employment regulations and data protection requirements that differ from other EU jurisdictions. The document serves as a comprehensive framework for managing the recruitment relationship while ensuring compliance with Belgian commercial and employment law.
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1. Parties: Identification of the recruitment agency and the client company, including full legal names and registered addresses
2. Background: Context of the agreement, establishing the agency's business nature and client's recruitment needs
3. Definitions: Key terms used throughout the agreement, including 'Candidates', 'Placement', 'Services', 'Fees', etc.
4. Scope of Services: Detailed description of recruitment services provided, including search, screening, and candidate presentation processes
5. Agency Obligations: Agency's responsibilities including compliance with recruitment laws, screening procedures, and service delivery standards
6. Client Obligations: Client's responsibilities including information provision, feedback timeframes, and cooperation requirements
7. Fee Structure: Detailed breakdown of recruitment fees, payment terms, and conditions for fee application
8. Data Protection: GDPR compliance measures and data handling procedures for candidate information
9. Confidentiality: Provisions for handling confidential information exchanged during the recruitment process
10. Non-Solicitation: Restrictions on hiring agency staff and direct approaches to placed candidates
11. Liability and Indemnification: Scope of liability, limitations, and indemnification obligations of both parties
12. Term and Termination: Duration of agreement and circumstances under which it can be terminated
13. General Provisions: Standard legal clauses including governing law, notices, entire agreement, and amendments
1. Placement Guarantee: Terms of replacement or refund if placed candidate leaves within specified period - include when client requires security for placements
2. Volume Discounts: Special fee arrangements for bulk hiring - include when client anticipates multiple positions
3. International Placements: Additional terms for cross-border recruitment - include when international hiring is anticipated
4. Specific Industry Requirements: Additional terms for regulated industries - include for financial services, healthcare etc.
5. Multiple Entity Provisions: Terms for serving multiple client subsidiaries - include when client is a group company
6. Success-Based Pricing: Alternative fee structures based on performance - include when negotiated specifically
7. Exclusivity Provisions: Terms for exclusive agency arrangements - include when exclusive rights are granted
1. Schedule 1 - Fee Schedule: Detailed breakdown of all fees, including placement fees, retained search fees, and additional services
2. Schedule 2 - Service Level Agreement: Specific metrics and standards for service delivery, response times, and quality measures
3. Schedule 3 - Required Candidate Information: Template for candidate information and documentation requirements
4. Schedule 4 - Data Processing Agreement: Detailed GDPR-compliant data processing terms and procedures
5. Schedule 5 - Approved Client Locations: List of client offices/entities covered by the agreement
6. Appendix A - Standard Terms and Conditions: Detailed standard terms applicable to all services
7. Appendix B - Compliance Requirements: Specific Belgian legal and regulatory requirements applicable to recruitment services
Relevant legal definitions
Clauses
Relevant Industries
Technology
Financial Services
Healthcare
Manufacturing
Professional Services
Retail
Education
Construction
Logistics
Telecommunications
Energy
Pharmaceuticals
Real Estate
Media and Entertainment
Non-Profit
Relevant Teams
Human Resources
Legal
Procurement
Finance
Compliance
Operations
Senior Management
Talent Acquisition
Contract Management
Risk Management
Relevant Roles
HR Director
HR Manager
Talent Acquisition Manager
Legal Counsel
Procurement Manager
Operations Director
Chief Human Resources Officer
Recruitment Manager
Compliance Officer
Contract Manager
Finance Director
Managing Director
Business Unit Head
General Counsel
HR Business Partner
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