The General Consent Form is a crucial document used in Belgium to obtain and record explicit consent from individuals in compliance with both Belgian national law and EU GDPR requirements. This document becomes necessary whenever an organization needs to obtain clear, specific, and documented consent for activities such as data processing, participation in research, medical procedures, or other actions requiring explicit agreement. The form must adhere to Belgian linguistic requirements depending on the region (Dutch, French, or German) and incorporate specific elements required by the Belgian Data Protection Act and Civil Code. It serves as a vital tool for organizations to demonstrate compliance with consent requirements while protecting individual rights.
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1. Identification of Parties: Details of the organization requesting consent and the individual giving consent, including full names, addresses, and relevant identification details
2. Purpose of Consent: Clear and specific explanation of what the consent is being requested for, written in plain language
3. Nature of Processing/Activities: Detailed description of what will be done with the personal data or what activities are being consented to
4. Rights of the Data Subject: Explanation of the individual's rights, including right to withdraw consent, right to access data, and other GDPR rights
5. Duration of Consent: Clear indication of how long the consent will remain valid and any conditions for expiration
6. Contact Information: Details of who to contact for questions or to exercise rights related to the consent
7. Declaration of Consent: Clear statement of consent with space for signature, date, and any other required verification elements
1. Special Categories of Data: Required when processing sensitive personal data under GDPR Article 9, including health data, biometric data, or other special categories
2. Third Party Transfers: Required when personal data will be shared with or processed by third parties
3. International Data Transfers: Required when data will be transferred outside the EEA
4. Financial Implications: Required when the consent involves any costs or financial obligations
5. Parental/Guardian Consent: Required when the data subject is a minor or lacks legal capacity
6. Language Declaration: Required in specific Belgian regions to confirm the chosen language of the document
7. Digital/Electronic Consent: Required when consent is being collected electronically, including specific provisions for electronic signatures
1. Privacy Notice: Detailed privacy information as required by GDPR Article 13/14
2. Data Processing Activities: Detailed list of specific data processing activities covered by the consent
3. Third Party List: List of third parties who will have access to the data or be involved in the consented activities
4. Identity Verification Documents: Copies of identification documents used to verify the identity of the consenting party
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Corporate Secretary
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