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A Release of Information Form gives legal permission to share your personal data or records with specific people or organizations. In Belgium, these forms play a vital role in protecting privacy rights under the GDPR and national data protection laws, especially when handling medical records, employment details, or financial information.

The form must clearly state which data will be shared, who can access it, and how long the permission lasts. Belgian organizations typically require these forms for sharing sensitive information between healthcare providers, employers, or government agencies. Each form needs the person's explicit consent and signature to be valid under Belgian privacy regulations.

Use a Release of Information Form any time you need to share sensitive personal data with third parties in Belgium. Common situations include transferring medical records between healthcare providers, sharing employee files with potential employers, or releasing educational records to universities for admissions.

The form becomes essential when handling data protected by Belgian privacy laws and GDPR requirements. For example, insurance companies need these forms to access medical information, research institutions require them for study participants, and social service agencies use them to coordinate care between different providers. Having proper documentation in place protects both the organization sharing the information and the individual's privacy rights.

• Medical Records Release Form: Used in healthcare settings to transfer patient records between providers, typically including detailed health data protection clauses under Belgian health privacy laws.
• Legal Release Form: Broader template for releasing various types of confidential information in legal proceedings or settlements.
• Actor Release Form: Specific to media production, covering image rights and performance usage in Belgian entertainment law.
• Consent Form For Video Recording: Focused on audiovisual content permissions, particularly important for marketing and educational use.
• Interview Release Form: Designed for journalism and research, covering interview content usage and participant rights.

• Healthcare Providers: Hospitals, clinics, and medical practices use Release of Information Forms to share patient records while complying with Belgian health privacy laws.
• Human Resources Departments: Handle employee data transfers between companies, ensuring GDPR compliance for personnel files and employment records.
• Educational Institutions: Schools and universities process student record transfers and academic information sharing with third parties.
• Legal Professionals: Lawyers and notaries draft and review these forms to ensure compliance with Belgian privacy regulations.
• Data Protection Officers: Oversee the proper implementation of these forms within organizations and maintain compliance documentation.

• Identify Parties: Gather full legal names and contact details of both the information holder and recipient organizations.
• Define Scope: List exactly which information will be shared, including dates, categories, and any specific limitations.
• Set Duration: Specify how long the authorization remains valid under Belgian privacy laws.
• Include Consent Details: Add clear statements about the right to revoke consent and data subject rights under GDPR.
• Verify Requirements: Our platform ensures your form includes all mandatory elements required by Belgian law, minimizing compliance risks.
• Review Language: Ensure the form is available in French, Dutch, or German as needed for your region.

• Identification Details: Full legal names and contact information for all parties involved in the information transfer.
• Data Scope Statement: Precise description of which information will be shared, including timeframes and format.
• GDPR Compliance Clause: Explicit consent statement and explanation of data subject rights under Belgian privacy laws.
• Duration Terms: Clear validity period and conditions for revoking consent.
• Purpose Declaration: Specific reasons for information sharing and allowed uses.
• Language Requirements: Text in appropriate Belgian official language(s) for the region.
• Signature Block: Space for dated signatures, including capacity of signatories and witness provisions if needed.

A Release of Information Form differs significantly from a Information Security Policy in both scope and purpose under Belgian law. While both documents deal with sensitive information, they serve distinct functions in data protection compliance.

• Purpose and Function: Release forms authorize specific data transfers between parties, while Information Security Policies establish organization-wide rules for handling all data.
• Legal Scope: Release forms create temporary, case-specific permissions under GDPR, while Security Policies set permanent internal standards and protocols.
• Duration and Application: Release forms have defined validity periods for specific transfers, while Security Policies remain active indefinitely as living documents.
• Required Content: Release forms need explicit consent and transfer details, while Security Policies outline comprehensive data protection measures, incident responses, and staff responsibilities.