Release of Information Form Templates

Release of Information Form Template for Germany

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Release of Information Form

I need a Release of Information Form that authorizes the disclosure of my medical records to a specified third party for a period of one year, with the option to revoke consent at any time. The form should comply with German data protection regulations and clearly outline the purpose of the information release.

What is a Release of Information Form?

A Release of Information Form (Einwilligungserklärung zur Datenfreigabe) lets you give formal permission for others to access and share your personal information. Under German data protection law (DSGVO), organizations need this written consent before they can transfer your private details to third parties.

Healthcare providers, insurance companies, and employers commonly use these forms to handle sensitive data legally and transparently. The form must clearly state which specific information will be shared, who can access it, and how long the permission remains valid. You can withdraw your consent at any time, as guaranteed by German privacy regulations.

When should you use a Release of Information Form?

You need a Release of Information Form whenever sharing personal data between organizations in Germany. Common situations include transferring medical records to specialists, providing employment history to new employers, or sharing financial information with insurance companies. This documentation protects both parties under DSGVO requirements.

German organizations must obtain these forms before sharing any personal information with third parties. For example, a hospital needs patient consent through this form to send medical records to an insurance company. Similarly, schools require parental authorization to share student records with educational programs or researchers. Having these forms ready prevents delays and ensures legal compliance.

What are the different types of Release of Information Form?

General Release Form: Standard template for basic data sharing, suitable for most business contexts under DSGVO guidelines
Medical Release Of Information Form: Specialized for healthcare data, including detailed patient privacy protections
Records Release Form: Focused on transferring official documentation like employment or educational records
Video Consent Form: Specific to audiovisual content usage and distribution rights
Release Form: Simplified version for one-time or limited-scope information sharing

Who should typically use a Release of Information Form?

Data Controllers: Organizations like hospitals, schools, or businesses that collect and manage personal information must prepare Release of Information Forms that comply with DSGVO standards
Legal Departments: Review and customize forms to ensure they meet German privacy laws and organizational needs
Individual Data Subjects: People whose information is being shared must read, understand, and sign these forms to grant permission
Third-Party Recipients: Organizations receiving the released information, such as insurance companies or research institutions
Data Protection Officers: Oversee the proper handling and documentation of information releases within German organizations

How do you write a Release of Information Form?

Purpose Documentation: Clearly specify why the information needs to be shared and how it will be used under DSGVO requirements
Data Scope: List exactly which personal information will be shared, avoiding overly broad categories
Timeline Details: Define the duration for which the release remains valid, including specific start and end dates
Party Information: Gather complete details of all involved parties, including legal names and contact information
Consent Language: Include clear statements about the right to withdraw consent and data protection measures in plain German
Format Selection: Our platform generates legally compliant forms tailored to your specific needs, ensuring all required elements are included

What should be included in a Release of Information Form?

Identity Verification: Clear identification of all parties involved, including data controller and recipient details
Purpose Declaration: Specific explanation of why the information is being shared, as required by DSGVO Article 6
Data Scope: Precise listing of which personal information will be shared, avoiding broad categories
Time Limitations: Clear start and end dates for the permission period
Withdrawal Rights: Statement explaining the right to revoke consent at any time
Processing Details: Information about how the data will be stored, used, and protected
Signature Block: Space for dated signatures from all relevant parties
Legal Framework: References to relevant DSGVO provisions and German privacy laws

What's the difference between a Release of Information Form and an Information Security Policy?

A Release of Information Form differs significantly from an Information Security Policy. While both deal with data handling under German law, they serve distinct purposes and operate differently in practice.

Purpose: Release forms authorize specific data transfers to named parties, while security policies establish organization-wide rules for protecting all information
Duration: Release forms typically cover one-time or time-limited transfers, whereas security policies remain continuously active
Scope: Release forms target specific data sets and recipients, but security policies cover all company data and apply to all employees
Legal Framework: Release forms fulfill DSGVO consent requirements for individual data sharing, while security policies demonstrate organizational compliance with broader data protection obligations
Implementation: Release forms require individual signatures and specific consent, but security policies work as binding internal guidelines without individual signatures

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Revocation Of Authorization To Disclose Health Information

A German law-compliant document for withdrawing previously granted authorization to disclose health information, aligned with GDPR and BDSG requirements.

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What is a Release of Information Form?

When should you use a Release of Information Form?

What are the different types of Release of Information Form?

Who should typically use a Release of Information Form?

How do you write a Release of Information Form?

What should be included in a Release of Information Form?

What's the difference between a Release of Information Form and an Information Security Policy?

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Release of Information Form