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Transfer Letter for Austria

Transfer Letter Template for Austria

A Transfer Letter under Austrian law is a formal document that facilitates and documents the transfer of an employee either between entities or to a new position within the same organization. The document must comply with Austrian employment legislation, particularly the Employment Contract Law Adaptation Act (AVRAG) and the Austrian Civil Code (ABGB). It outlines the essential changes to employment terms, maintaining legal compliance while ensuring clarity regarding the modified employment relationship. The document addresses key aspects such as the effective date of transfer, any changes to terms and conditions, reporting structures, and requires formal acknowledgment from all parties involved.

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What is a Transfer Letter?

A Transfer Letter is a crucial document in Austrian employment law used to formalize and document changes in an employee's employment arrangement, whether through internal repositioning or transfer between legal entities. The document serves as an official record of the modified employment terms and ensures compliance with Austrian labor laws, particularly the AVRAG and ABGB. It is typically used when an employee is being moved to a different position, department, or legal entity, and needs to clearly document the changes while maintaining continuity of employment. The Transfer Letter should include essential information such as the effective date, any modifications to employment terms, reporting relationships, and location changes. It requires careful consideration of works council rights where applicable and must ensure compliance with data protection requirements under both Austrian and EU law.

What sections should be included in a Transfer Letter?

1. Sender Details: Full legal name and address of the current employer/sending entity

2. Date: Date of the transfer letter

3. Recipient Details: Employee's full name and address

4. Subject Line: Clear indication that this is a Transfer Letter

5. Current Position Reference: Statement of the employee's current position and employment terms

6. Transfer Details: Specific details about the new position, location, or entity

7. Effective Date: Clear statement of when the transfer takes effect

8. Key Terms Confirmation: Confirmation of which employment terms remain unchanged and which are modified

9. Acknowledgment Request: Request for the employee to acknowledge and accept the transfer terms

10. Signature Blocks: Space for signatures of authorized representative and employee

What sections are optional to include in a Transfer Letter?

1. International Transfer Provisions: Required when the transfer involves cross-border elements, including any visa or work permit requirements

2. Special Benefits: Details of any additional benefits or compensation related to the transfer

3. Transition Period: If applicable, details of any transition period or handover arrangements

4. Data Privacy Notice: Required when the transfer involves processing of personal data across different entities or jurisdictions

5. Works Council Reference: Required when works council consultation or approval is relevant to the transfer

6. Restrictive Covenants: If new or modified non-compete or confidentiality provisions apply

7. Notice Period Changes: If the transfer affects the notice period or other termination provisions

What schedules should be included in a Transfer Letter?

1. Current Employment Terms: Copy or summary of current employment terms that remain in effect

2. Modified Terms Schedule: Detailed list of employment terms that are being modified by the transfer

3. Benefits Package Overview: Summary of applicable benefits in the new position or location

4. Required Forms: Any administrative forms that need to be completed as part of the transfer

5. Organizational Chart: If relevant, showing the employee's new position in the organization structure

Authors

Alex Denne

Head of Growth (Open Source Law) @ Ƶ | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Jurisdiction

Austria

Publisher

Ƶ

Document Type

Service Letter

Cost

Free to use
Relevant legal definitions




















Clauses




















Relevant Industries

Banking and Financial Services

Manufacturing

Technology

Healthcare

Retail

Professional Services

Construction

Education

Telecommunications

Energy

Transportation and Logistics

Pharmaceuticals

Real Estate

Hospitality

Public Sector

Relevant Teams

Human Resources

Legal

Compliance

Employee Relations

Global Mobility

Personnel Administration

Talent Management

Compensation and Benefits

HR Operations

Corporate Services

Relevant Roles

Human Resources Director

HR Manager

Legal Counsel

Compliance Officer

HR Business Partner

Recruitment Manager

Employee Relations Manager

Compensation and Benefits Manager

HR Operations Manager

Global Mobility Manager

Personnel Administrator

Chief Human Resources Officer

Employment Law Specialist

HR Coordinator

Talent Management Director

Industries






Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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