A Personal Reference Letter is a crucial document in professional and academic contexts, widely used in Austria and internationally for job applications, academic admissions, and professional advancement. The document should be drafted in accordance with Austrian legal requirements, particularly the GDPR (as implemented in Austrian law) and employment legislation. It typically includes detailed information about the subject's professional capabilities, character traits, achievements, and the nature of their relationship with the referee. The letter serves as a reliable third-party assessment that helps potential employers or institutions make informed decisions about candidates. When writing a Personal Reference Letter, consideration must be given to data protection requirements, truthfulness obligations, and the need to avoid any discriminatory or potentially defamatory statements while maintaining objectivity and specificity.
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1. Letter Header: Date, referee's contact information, and formal letter heading
2. Salutation: Professional greeting, either specific ('Dear Mr./Ms.') or general ('To Whom It May Concern')
3. Introduction: Establishes the referee's credibility and relationship with the subject, including duration and context of relationship
4. Character and Performance: Description of the subject's personal qualities, skills, and achievements with specific examples
5. Professional Competencies: Overview of relevant professional skills, responsibilities, and accomplishments
6. Closing Statement: Strong recommendation statement and offer to provide further information
7. Signature Block: Formal closing, signature, name, and title of the referee
1. Academic Performance: Include when the reference is for academic purposes, describing educational achievements and scholarly potential
2. Leadership Experience: Add when the subject held leadership positions or demonstrated leadership qualities
3. Volunteer Work: Include when the subject has significant voluntary or community service experience relevant to the reference
4. GDPR Consent Statement: Include when the reference will be shared within the EU, confirming the subject's consent to share personal information
5. Specific Project Achievements: Add when highlighting particular projects or initiatives that demonstrate relevant capabilities
1. Performance Evaluations: Optional attachment of relevant performance review summaries (with appropriate permissions)
2. Certificates or Awards: Copies of relevant certificates or awards mentioned in the reference letter
3. Consent Form: Written consent from the subject for sharing personal information, particularly important under GDPR
Relevant legal definitions
Clauses
Relevant Industries
Education
Financial Services
Healthcare
Technology
Manufacturing
Retail
Professional Services
Non-Profit
Government
Hospitality
Construction
Media and Entertainment
Transportation and Logistics
Energy
Telecommunications
Relevant Teams
Human Resources
Recruitment
People Operations
Talent Acquisition
Professional Development
Learning and Development
Personnel Management
Employee Relations
Workforce Planning
Academic Affairs
Relevant Roles
Human Resources Manager
Recruitment Specialist
Department Head
Team Leader
Project Manager
Chief Executive Officer
Director
Supervisor
Professor
Academic Advisor
Principal
Department Chair
Senior Manager
Chief Operating Officer
Program Coordinator
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