The Rejection Letter For Job Offer is a crucial document in the U.S. hiring process that requires careful consideration of both professional courtesy and legal compliance. It should be used when an organization has made a final decision not to proceed with a candidate's employment. The letter typically includes appreciation for the candidate's interest, a clear but diplomatic communication of the decision, and may optionally include general feedback or encouragement to apply for future positions. It must be drafted in accordance with federal anti-discrimination laws and state-specific employment regulations to avoid potential legal issues.
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1. Date and Address Block: Current date and candidate's contact information at the top of the letter
2. Greeting: Professional salutation addressing the candidate by name
3. Appreciation Statement: Thank the candidate for their time and interest in the position
4. Rejection Statement: Clear but diplomatic communication of the decision
5. Professional Closing: Signature block with sender's details
1. Specific Feedback: General reason for non-selection, only included when there's a clear, objective reason that can be professionally communicated
2. Future Opportunities: Invitation to apply for future positions when the candidate was strong but not selected for this specific role
3. Company Network Retention: Information about staying connected via professional networks when organization wants to maintain relationship with candidate
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