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The Rejection Letter For Job Offer is a crucial business document used in the Indian employment context when an organization needs to formally communicate a negative hiring decision to a job candidate. This document is typically issued after completing the interview and evaluation process, when a final decision has been made to not proceed with hiring a particular candidate. The letter must be crafted carefully to comply with Indian constitutional provisions and labor laws, particularly regarding non-discrimination and fair practices. It should maintain professionalism while clearly communicating the decision, typically including acknowledgment of the candidate's time and interest, the decision itself, and a professionally worded conclusion. The document serves both as a formal communication tool and a legal record of the hiring decision.

1. Company letterhead and date: Official company letterhead with complete contact information and current date

2. Recipient's contact information: Full name and address of the candidate

3. Salutation: Professional greeting using the candidate's name

4. Acknowledgment: Thank the candidate for their time and interest in the position

5. Decision statement: Clear and direct communication of the rejection decision

6. Brief explanation: Generic, non-specific reason for the decision to avoid legal issues

7. Positive feedback: Brief mention of the candidate's positive qualities or impressive qualifications

8. Closing: Professional conclusion with good wishes for their future endeavors

9. Signature block: Formal signature section with sender's name and title