The Professional Reference Form serves as a crucial tool in the U.S. hiring process, designed to facilitate the exchange of information between former and prospective employers. This document is particularly important given the complex legal landscape surrounding employment references in the United States, including considerations under various federal and state employment laws. The form provides a structured format for sharing information about a candidate's work history, performance, and professional qualities while protecting all parties involved from potential legal issues. It typically includes both objective information (such as dates of employment and positions held) and subjective assessments (such as performance evaluation and professional characteristics), formatted to ensure compliance with privacy laws and defamation concerns.
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1. Reference Provider Information: Contact details, position, and company information of the person providing the reference
2. Candidate Information: Full details of the candidate including name, previous position, dates of employment
3. Employment Verification: Confirmation of employment period, positions held, and responsibilities
4. Performance Assessment: Standard evaluation of work performance, reliability, and professional conduct
5. Authorization Statement: Legal statement confirming authority to provide reference and acknowledgment of legal obligations
1. Rehire Eligibility: Optional section indicating whether the candidate would be eligible for rehire at the organization
2. Specific Skills Assessment: Detailed evaluation of particular skills or competencies relevant to the new position
3. Reason for Departure: Information about the circumstances under which the employee left the organization
1. Consent Form: Attached authorization form signed by the candidate permitting the reference check
2. Performance Records: Relevant performance reviews or evaluations (if authorized and requested)
3. Skills Certification: Documentation of relevant certifications or training completions
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