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Phantom Share Agreement Template for United States

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Key Requirements PROMPT example:

Phantom Share Agreement

"I need a Phantom Share Agreement for my Series B tech startup to grant synthetic equity to our new CTO, with quarterly vesting over 4 years starting March 2025 and acceleration provisions in case of company sale."

Document background
The Phantom Share Agreement serves as a critical tool for companies seeking to provide equity-like incentives without diluting actual ownership. This document type is particularly valuable for private companies, family-owned businesses, or organizations with restricted ownership structures. Governed by U.S. law, particularly IRC Section 409A, the agreement details the grant, vesting, valuation, and payment terms of phantom shares. It provides a framework for long-term employee incentivization while maintaining existing ownership structures and avoiding complex securities registration requirements.
Suggested Sections

1. Parties: Identifies the company and the participant receiving phantom shares

2. Background: Explains the purpose of the phantom share plan and company's intention to grant phantom rights

3. Definitions: Defines key terms including Phantom Shares, Fair Market Value, Vesting Date, Payment Event

4. Grant of Phantom Shares: Details of the phantom shares being granted, including number and grant date

5. Vesting Provisions: Specifies vesting schedule and conditions

6. Valuation Methodology: Explains how phantom shares will be valued

7. Payment Terms: Specifies when and how payments will be made upon vesting

8. Tax Provisions: Addresses tax withholding and Section 409A compliance

Optional Sections

1. Change in Control Provisions: Addresses treatment of phantom shares in case of company sale or merger

2. Non-Competition Clause: Restricts participant's ability to compete with company

3. International Provisions: Addresses cross-border tax and regulatory issues for participants based outside the US

Suggested Schedules

1. Schedule A - Vesting Schedule: Detailed breakdown of vesting dates and conditions

2. Schedule B - Valuation Methodology: Detailed explanation of how phantom shares will be valued

3. Schedule C - Section 409A Compliance Addendum: Detailed provisions ensuring compliance with IRC Section 409A

Authors

Alex Denne

Head of Growth (Open Source Law) @ ¶¶Òõ¶ÌÊÓƵ | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

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Industries

IRC Section 409A: Key regulation governing deferred compensation arrangements, including phantom equity. Non-compliance can result in severe tax penalties. Defines rules for timing of payments, elections, and distributions.

IRC Section 457A: Regulation addressing offshore deferred compensation arrangements, which may be relevant if the phantom share plan involves international elements.

IRC Section 83: Governs taxation of property transferred in connection with performance of services, relevant for determining tax treatment of phantom shares.

Securities Act of 1933: Federal law governing the offer and sale of securities, which may apply if phantom shares are considered securities under certain circumstances.

Securities Exchange Act of 1934: Regulates secondary trading of securities and may impact phantom share agreements, particularly in public companies.

State Blue Sky Laws: State-specific securities regulations that may apply to phantom share arrangements depending on the jurisdiction.

ERISA: Employee Retirement Income Security Act - may apply if phantom share plan is considered an employee benefit plan under certain circumstances.

FLSA: Fair Labor Standards Act - relevant for ensuring phantom share compensation complies with wage and hour laws.

State Corporate Laws: Laws of the state of incorporation governing corporate actions, which may affect the structure and implementation of phantom share agreements.

Federal Tax Laws: General federal tax considerations including income tax, capital gains, and withholding requirements applicable to phantom share payments.

State Tax Laws: State-specific tax implications for phantom share agreements, including income tax and withholding requirements.

Social Security and Medicare Taxes: FICA tax implications for phantom share payments, including timing of taxation and withholding obligations.

Industry-Specific Regulations: Additional regulatory requirements that may apply based on the company's industry (e.g., financial services, healthcare, etc.).

Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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