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Decision Minutes

Decision Minutes Template for United States

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Key Requirements PROMPT example:

Decision Minutes

"I need Decision Minutes for our quarterly board meeting scheduled for March 15, 2025, which will include voting on a new sustainability policy and the formation of an ESG committee, with particular attention to documenting dissenting opinions."

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Document background
Decision Minutes are essential corporate documents used to record and formalize decisions made during official meetings. These documents play a crucial role in corporate governance and legal compliance within the United States. Decision Minutes typically capture key information including attendees, discussions, voting results, and action items. They serve multiple purposes: providing a historical record, ensuring transparency, meeting legal requirements, and protecting the organization and its officers. The document must comply with both federal and state-specific corporate laws and may be required for audit purposes, legal proceedings, or regulatory compliance.
Suggested Sections

1. Header Information: Date, time, location, and type of meeting

2. Attendees and Apologies: List of present members, absent members with apologies, and any invited guests or observers

3. Confirmation of Quorum: Statement confirming that the required number of members were present for valid decision-making

4. Agenda Items: Numbered list of topics discussed during the meeting

5. Decisions Made: Clear documentation of all resolutions passed and decisions reached during the meeting

6. Voting Results: Record of how members voted on each decision item

7. Action Items: List of tasks assigned, responsible parties, and deadlines

8. Next Meeting Details: Date, time, and location of the next scheduled meeting

9. Signature Block: Space for signature of the chair or secretary confirming the accuracy of the minutes

Optional Sections

1. Previous Minutes Review: Review and approval of minutes from previous meeting, including any corrections or matters arising

2. Discussion Summary: Detailed context and key points of discussion for significant agenda items

3. Supporting Documents Reference: List and brief description of documents referenced during decision-making

4. Dissenting Opinions: Record of any formal objections or disagreements with majority decisions

5. Committee Reports: Summary of reports presented by various committees

6. Financial Updates: Summary of financial matters discussed and related decisions

Suggested Schedules

1. Schedule A: Supporting Documents: Copies of referenced materials that influenced decisions

2. Schedule B: Financial Reports: Detailed financial statements and reports discussed during the meeting

3. Schedule C: Presentation Materials: Copies of presentations or materials presented during the meeting

4. Schedule D: Voting Records: Detailed breakdown of votes including numbers and member positions

5. Schedule E: Committee Reports: Full written reports submitted by committees

6. Schedule F: Action Item Tracking Sheet: Detailed matrix of assigned tasks, responsibilities, deadlines, and status

Authors

Alex Denne

Head of Growth (Open Source Law) @ ¶¶Òõ¶ÌÊÓƵ | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

alex.den.21@genieai.co
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Industries

Corporate Law: State-specific corporate laws (including Delaware General Corporation Law), Model Business Corporation Act (MBCA) principles, and state-specific LLC laws where applicable

Securities Laws: For publicly traded companies: Securities Exchange Act of 1934, Sarbanes-Oxley Act of 2002, and SEC regulations regarding disclosure requirements

Corporate Governance Requirements: State-specific requirements for maintaining corporate records, documentation of board decisions, and quorum requirements

Industry-Specific Regulations: Industry-specific requirements for decision documentation and regulatory compliance requirements (e.g., FDA, FCC)

Record Keeping Requirements: Internal Revenue Code requirements, state record retention laws, and Electronic signature laws (E-SIGN Act)

Open Meeting Laws: State-specific open meeting laws for governmental entities and Freedom of Information Act (FOIA) requirements where applicable

Privacy Laws: Data protection requirements and confidentiality obligations for handling sensitive information in meeting minutes

Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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