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Decision Minutes serve as the official documentation of corporate meetings and decision-making processes in Malaysia, governed by the Companies Act 2016 and related regulations. These minutes are essential for maintaining accurate records of corporate governance activities, capturing key discussions, resolutions, and voting outcomes. The document is particularly crucial for demonstrating compliance with legal requirements, protecting company interests, and providing a historical record of important business decisions. Decision Minutes must be maintained for all board meetings, shareholders' meetings, and committee meetings, serving as evidence of proper corporate governance and decision-making procedures. They are frequently referenced during audits, legal proceedings, or when reviewing historical corporate actions, making them vital for corporate record-keeping and governance transparency.

1. Meeting Details: Date, time, venue, and mode of meeting (physical/virtual/hybrid)

2. Attendance: List of present and absent board members/attendees, including chairperson identification

3. Quorum Confirmation: Statement confirming that the required quorum was present for valid decision-making

4. Notice and Agenda: Confirmation that proper notice was given and reference to the meeting agenda

5. Previous Minutes: Confirmation of previous minutes' approval (if applicable)

6. Matters Discussed: Detailed record of matters discussed, in chronological order as per agenda

7. Resolutions: Clear statement of all resolutions passed, including voting results if applicable

8. Closure: Time of meeting conclusion and signature section