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Association Meeting Minutes are essential documents required under Malaysian law, particularly the Societies Act 1966, to record the proceedings and decisions of formal association meetings. These minutes serve multiple purposes: they provide a legal record of decisions made, demonstrate compliance with statutory requirements and the association's constitution, and offer a reference point for future actions and accountability. The document must include specific details such as attendance, quorum confirmation, resolutions passed, and voting outcomes. It requires proper authentication by authorized office bearers and must be maintained as part of the association's official records. These minutes are particularly crucial for annual general meetings (AGMs), extraordinary general meetings (EGMs), and regular committee meetings, forming part of the association's governance documentation that may be subject to review by regulatory authorities.

1. Meeting Details Header: Date, time, venue, and type of meeting (AGM, EGM, or regular meeting)

2. Attendance: List of members present, apologies for absence, and invited guests or observers

3. Quorum Confirmation: Statement confirming that the required quorum was present

4. Previous Minutes: Confirmation and approval of previous meeting's minutes

5. Matters Arising: Discussion of actions or issues from previous minutes

6. Main Agenda Items: Numbered list of main agenda items discussed and decisions made

7. Resolutions Passed: Formal recording of all resolutions, including proposer and seconder

8. Next Meeting: Date and time of the next scheduled meeting

9. Closure: Time of meeting closure

10. Authentication: Signature lines for Chairperson and Secretary with date of approval