¶¶Òõ¶ÌÊÓƵ

All Countries
Corporate Governance
Meeting Minutes Form

Meeting Minutes Form Template for Malaysia

Create a bespoke document in minutes,  or upload and review your own.

4.6 / 5
4.8 / 5

Let's create your Meeting Minutes Form

Thank you! Your submission has been received!
Oops! Something went wrong while submitting the form.

Get your first 2 documents free

Your data doesn't train Genie's AI

You keep IP ownership of your information

Key Requirements PROMPT example:

Meeting Minutes Form

"I need a Meeting Minutes Form for our quarterly board meeting scheduled for March 15, 2025, which will include discussion of annual financial reports and appointment of new executive directors for our manufacturing company in Kuala Lumpur."

Celebrated by
Collaborations with
Investors
Document background
The Meeting Minutes Form is a crucial corporate governance document used in Malaysian business operations to record proceedings of various corporate meetings, including board meetings, shareholder meetings, and committee meetings. It is designed to comply with the Companies Act 2016 and related Malaysian corporate regulations, ensuring proper documentation of corporate decision-making processes. The form serves multiple purposes: providing a legal record of decisions, demonstrating compliance with corporate governance requirements, and maintaining an official history of company proceedings. It includes mandatory elements such as attendance records, quorum confirmation, and resolution details, while allowing flexibility for different types of meetings and organizational needs.
Suggested Sections

1. Meeting Details: Basic information including date, time, venue, type of meeting (board/committee/general)

2. Attendance: List of present members, apologies, and other attendees including their roles

3. Quorum Confirmation: Statement confirming meeting quorum was met as per requirements

4. Approval of Previous Minutes: Record of previous minutes' approval or amendments

5. Matters Arising: Updates on action items from previous meeting

6. Agenda Items: Detailed record of discussions and decisions for each agenda item

7. Resolutions Passed: Formal record of all resolutions passed, including voting results if applicable

8. Next Meeting: Date and time of next scheduled meeting

9. Meeting Closure: Time of meeting adjournment

10. Authentication: Signature section for chairperson and company secretary

Optional Sections

1. Declaration of Interests: Required when directors need to declare conflicts of interest for specific agenda items

2. Committee Reports: Include when committees present reports to the board

3. Special Business: For extraordinary items requiring separate documentation

4. Voting Results: Detailed breakdown of votes for contentious issues or when specifically requested

5. Action Items: Separate section listing tasks assigned, responsible parties and deadlines

Suggested Schedules

1. Attendance Register: Signed attendance sheet as formal record

2. Supporting Documents: Key documents discussed during meeting (financial reports, presentations, etc.)

3. Proxy Forms: If applicable for general meetings

4. Written Resolutions: Copies of any written resolutions passed during the meeting

5. PowerPoint Presentations: Copies of presentations made during the meeting

Authors

Alex Denne

Head of Growth (Open Source Law) @ ¶¶Òõ¶ÌÊÓƵ | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

alex.den.21@genieai.co
Relevant legal definitions





























Clauses
























Relevant Industries

Financial Services

Manufacturing

Technology

Healthcare

Real Estate

Energy

Telecommunications

Education

Retail

Professional Services

Construction

Agriculture

Mining

Transportation

Hospitality

Relevant Teams

Legal

Corporate Secretariat

Board of Directors

Executive Management

Compliance

Corporate Governance

Risk Management

Audit

Corporate Affairs

Administrative Support

Relevant Roles

Company Secretary

Board Director

CEO

Managing Director

Committee Chairman

Corporate Governance Officer

Legal Counsel

Compliance Officer

Executive Assistant

Board Administrator

Chief Financial Officer

Corporate Affairs Manager

Risk Management Officer

Audit Committee Member

Corporate Secretary

Industries






Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

Find the exact document you need

Minutes Of Meeting Business Communication

A formal Malaysian business meeting record documenting proceedings, decisions, and action items in compliance with local corporate governance requirements.

find out more

Marketing Meeting Notes

Official documentation of marketing meeting proceedings compliant with Malaysian business regulations and standard practices.

find out more

Subject Meeting Minutes

A formal record of meeting proceedings and decisions compliant with Malaysian corporate governance requirements and the Companies Act 2016.

find out more

Client Meeting Notes

A formal record of client meetings under Malaysian jurisdiction, documenting key discussions, decisions, and action items in compliance with local legal requirements.

find out more

Workers Committee Minutes Of Meeting

An official record of proceedings and decisions from worker-management committee meetings in Malaysia, compliant with local labor laws.

find out more

Weekly Meeting Notes

Official template for weekly meeting minutes compliant with Malaysian corporate governance requirements and business practices.

find out more

Verbatim Minutes Of Meeting

A word-for-word record of official meeting proceedings compliant with Malaysian corporate law and governance requirements.

find out more

Society Meeting Minutes

Official record of society meeting proceedings and decisions under Malaysian law, compliant with the Societies Act 1966.

find out more

Risk Management Committee Minutes

Official minutes documenting Risk Management Committee proceedings and decisions in Malaysia, complying with local corporate governance requirements and regulatory guidelines.

find out more

Meeting Minutes Form

A Malaysian-compliant meeting minutes form for recording corporate meeting proceedings and decisions under local company law requirements.

find out more

General Meeting Minutes

A formal record of proceedings and decisions made during company general meetings, compliant with Malaysian Companies Act 2016 requirements.

find out more

Club Meeting Minutes

Official record of club meeting proceedings and decisions in Malaysia, compliant with Societies Act 1966 requirements.

find out more

Site Meeting Minutes

A formal record of construction site meetings in Malaysia, documenting key decisions and actions in compliance with CIDB regulations.

find out more

In Camera Meeting Minutes

A confidential record of private meeting proceedings and decisions under Malaysian law, documenting sensitive discussions and resolutions made during closed-door sessions.

find out more

Executive Meeting Minutes

Official record of executive-level meetings compliant with Malaysian corporate law and governance requirements.

find out more

Company Meeting Minutes

Official legal record of company meeting proceedings and decisions under Malaysian law, documenting key discussions and resolutions.

find out more

Minutes Of Board Meeting Of Private Company

Official record of board meeting proceedings and decisions for a private company in Malaysia, compliant with local corporate law requirements.

find out more

Meeting Minutes With Action Items

A Malaysian-compliant formal record of meeting proceedings, decisions, and action items, including attendee details, discussion points, and assigned responsibilities.

find out more

New Business In Meeting Minutes

Official Malaysian business meeting minutes documenting corporate decisions and proceedings in compliance with local corporate law requirements.

find out more

Secretary Meeting Minutes

Official record of corporate meeting proceedings and decisions in Malaysia, maintained under Companies Act 2016 requirements.

find out more

Research Meeting Minutes

Official documentation of research meeting proceedings and decisions under Malaysian jurisdiction.

find out more

Trust Meeting Minutes

Official record of trust meeting proceedings and decisions in Malaysia, compliant with local trust laws and governance requirements.

find out more

Kick Off Meeting Minutes

Official Malaysian business document recording key decisions and action items from a project's initial kick-off meeting, compliant with Malaysian corporate governance requirements.

find out more

Decision Minutes

Official record of corporate meeting decisions and resolutions under Malaysian law, documenting key discussions and outcomes for legal and governance purposes.

find out more

Association Meeting Minutes

Official record of association meeting proceedings and decisions in Malaysia, compliant with the Societies Act 1966.

find out more

Annual Meeting Minutes

Official record of company Annual General Meeting proceedings under Malaysian corporate law.

find out more

Informal Meeting Minutes

A structured record of informal business meetings in Malaysia, capturing key discussions, decisions, and action items while adhering to local business practices.

find out more

Family Meeting Minutes

A formal record of family meeting proceedings in Malaysia, documenting discussions, decisions, and actions while complying with local legal requirements and cultural considerations.

find out more

Project Meeting Minutes

Official record of project meeting proceedings and decisions under Malaysian jurisdiction, documenting key discussions and action items.

find out more

Departmental Meeting Minutes

A Malaysian law-compliant official record of departmental meeting proceedings, discussions, and decisions, adhering to corporate governance standards.

find out more

Sales Meeting Minutes

A Malaysian-compliant formal record of sales meetings documenting discussions, decisions, and action items for sales activities.

find out more

Committee Minutes

Official record of committee meeting proceedings and decisions under Malaysian corporate law and governance requirements.

find out more

Download our whitepaper on the future of AI in Legal

By providing your email address you are consenting to our Privacy Notice.
Thank you for downloading our whitepaper. This should arrive in your inbox shortly. In the meantime, why not jump straight to a section that interests you here: /our-research
Oops! Something went wrong while submitting the form.

³Ò±ð²Ô¾±±ð’s Security Promise

Genie is the safest place to draft. Here’s how we prioritise your privacy and security.

Your documents are private:

We do not train on your data; ³Ò±ð²Ô¾±±ð’s AI improves independently

All data stored on Genie is private to your organisation

Your documents are protected:

Your documents are protected by ultra-secure 256-bit encryption

Our bank-grade security infrastructure undergoes regular external audits

We are ISO27001 certified, so your data is secure

Organizational security

You retain IP ownership of your documents

You have full control over your data and who gets to see it

Innovation in privacy:

Genie partnered with the Computational Privacy Department at Imperial College London

Together, we ran a £1 million research project on privacy and anonymity in legal contracts

Want to know more?

Visit our for more details and real-time security updates.

Read our Privacy Policy.