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Volunteer Contract for Singapore

Volunteer Contract Template for Singapore

A Volunteer Contract under Singapore law is a formal agreement that establishes the relationship between a volunteer and an organization. It outlines the scope of volunteer work, responsibilities, and expectations while explicitly distinguishing the arrangement from employment. The document incorporates key considerations from Singapore's legal framework, including the Personal Data Protection Act and Work Injury Compensation Act, while adhering to National Council of Social Service guidelines for volunteer management.

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What is a Volunteer Contract?

The Volunteer Contract serves as a crucial document in Singapore's vibrant voluntary sector, providing clear structure and protection for both organizations and volunteers. This agreement is essential when engaging volunteers for ongoing or structured programs, ensuring compliance with Singapore's regulatory framework while maintaining the distinct nature of volunteer work. The contract addresses key aspects such as volunteer status, scope of work, confidentiality, and safety measures, while incorporating relevant provisions from Singapore's Personal Data Protection Act and other applicable regulations.

What sections should be included in a Volunteer Contract?

1. Parties: Identifies the organization and volunteer

2. Background: Brief context of the volunteer arrangement

3. Definitions: Key terms used in the agreement

4. Volunteer Status: Clear statement that this is not an employment relationship

5. Scope of Volunteer Work: Details of volunteer activities and commitments

6. Duration: Period of volunteer engagement

7. Confidentiality: Obligations regarding confidential information

8. Termination: Conditions for ending the volunteer relationship

What sections are optional to include in a Volunteer Contract?

1. Reimbursement Policy: Terms for expense reimbursement when volunteers may incur expenses

2. Intellectual Property: Rights to work created during volunteering, applicable when volunteer work involves creative or technical outputs

3. Training Requirements: Mandatory training or certifications required for the volunteer role

4. Insurance Coverage: Details of insurance provided by the organization for volunteers

What schedules should be included in a Volunteer Contract?

1. Schedule 1: Volunteer Role Description: Detailed description of volunteer duties and responsibilities

2. Schedule 2: Code of Conduct: Expected behavioral standards and organizational values

3. Schedule 3: Safety Guidelines: Health and safety protocols

4. Appendix A: Expense Claim Form: Standard form for claiming approved expenses

Authors

Alex Denne

Head of Growth (Open Source Law) @ Ƶ | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Jurisdiction

Singapore

Publisher

Ƶ

Document Type

Agreement Contract

Cost

Free to use
Relevant legal definitions














Clauses

























Industries

Employment Act: While volunteers are not employees, reference needed to clearly distinguish the volunteer relationship from employment relationship to avoid misclassification

Work Injury Compensation Act: Relevant for understanding organizational liability and insurance requirements for volunteers during their service

Personal Data Protection Act: Governs the collection, use, and disclosure of volunteers' personal data and privacy protection requirements

NCSS Volunteer Management Guidelines: National Council of Social Service guidelines providing best practices for volunteer management in Singapore

MCCY Volunteering Guidelines: Ministry of Culture, Community and Youth guidelines setting standards for volunteer engagement and management

Charities Act: Relevant if the organization is a registered charity, governing the operation and management of charitable organizations

CPF Regulations: To be explicitly excluded in contract as volunteers are not entitled to Central Provident Fund contributions

Safe Management Measures: Post-COVID health and safety protocols that may need to be incorporated into volunteer management practices

Data Protection Obligations: Specific requirements under PDPA for handling volunteer data, including consent and security measures

Liability and Indemnity Provisions: Legal framework for protecting both organization and volunteer in case of incidents or accidents during volunteer work

Intellectual Property Rights: Guidelines for handling any IP created during volunteer service and ownership rights

Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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