The Employment Contract Renewal Request Letter is a crucial document in Saudi Arabian employment relations, typically used when an existing fixed-term employment contract is approaching its end date and either party wishes to initiate renewal discussions. This document must align with Saudi Labor Law (Royal Decree No. M/51) and related MHRSD regulations, which govern employment relationships in the Kingdom. The letter serves as a formal mechanism to document the intention to continue the employment relationship, propose any changes to existing terms, and ensure compliance with local labor regulations, including Saudization requirements. It forms part of the employee's official employment record and can be referenced in future employment matters or legal proceedings.
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1. Letter Header: Company letterhead, date, reference number, and formal addressing of the recipient with their full name and title
2. Subject Line: Clear indication that this is an Employment Contract Renewal Request
3. Employee Information: Current position, employee ID, department, and duration of current employment
4. Current Contract Details: Reference to current contract including its start and end dates
5. Renewal Request: Formal request for contract renewal including proposed duration
6. Performance Summary: Brief statement about employee's performance and value to the company
7. Closing: Professional closing statement, signature block, and contact information
1. Proposed Changes: Include this section if requesting any modifications to existing terms and conditions
2. Special Achievements: Include if the employee has notable achievements during the current contract period that support the renewal
3. Training Certifications: Include if the employee has completed any relevant training or obtained new certifications
4. Salary Review Request: Include if requesting a salary adjustment with the renewal
5. Position Change Request: Include if requesting a change in position or responsibilities with the renewal
1. Current Performance Review: Copy of the most recent performance evaluation
2. Attendance Record: Summary of attendance and compliance with working hours
3. Training Certificates: Copies of any new relevant certifications or training completions
4. Current Contract: Copy of the existing employment contract for reference
Relevant legal definitions
Clauses
Relevant Industries
Banking and Financial Services
Oil and Gas
Manufacturing
Technology and IT
Healthcare
Education
Construction
Retail
Telecommunications
Professional Services
Hospitality
Government and Public Sector
Transportation and Logistics
Relevant Teams
Human Resources
Legal
Operations
Finance
Administration
Management
Executive Leadership
Compliance
Employee Relations
Relevant Roles
HR Manager
HR Director
Legal Counsel
Department Manager
Senior Manager
Executive Director
CEO
CFO
Operations Manager
Project Manager
Technical Lead
Senior Engineer
Sales Manager
Marketing Director
Administrative Manager
Finance Manager
General Manager
Regional Manager
Account Manager
Professor
Physician
Architect
Construction Manager
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