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The Complaint Letter About An Employee is a crucial document used in Saudi Arabian workplace environments when formal documentation of employee misconduct, poor performance, or policy violations is necessary. It serves as an official record under Saudi Labor Law and must be drafted in accordance with Article 65 and Article 72 of the Saudi Labor Law, which govern disciplinary procedures and documentation requirements. This document is typically used when informal resolution attempts have been unsuccessful or when the severity of the issue requires immediate formal documentation. The letter should contain specific details about the incident(s), reference any violated company policies or regulations, include supporting evidence, and clearly state the desired corrective action. It forms part of the employee's official record and may be crucial for future reference in disciplinary proceedings or legal matters.

1. Sender's Details: Full name, position, department, and contact information of the person filing the complaint

2. Date and Reference Number: Official date of the complaint and any internal reference number for tracking

3. Recipient's Details: Name and position of the HR manager or relevant authority receiving the complaint

4. Subject Line: Clear identification of the document as an employee complaint with the subject employee's name and ID

5. Employee Information: Details of the employee against whom the complaint is filed, including full name, employee ID, position, and department

6. Incident Details: Specific description of the incident(s) or behavior, including dates, times, and locations

7. Impact Statement: Description of how the employee's actions have affected the workplace, other employees, or business operations

8. Previous Actions Taken: Documentation of any prior verbal warnings or attempts to address the issue

9. Requested Action: Clear statement of the desired outcome or corrective action being sought

10. Signature Block: Formal signature with name, position, and date