The Third Party Confirmation Letter is a crucial document in Philippine business practice, commonly used when independent verification of facts, circumstances, or relationships is required by one party from another. This document type is particularly relevant in scenarios involving financial transactions, audit confirmations, business relationships, or regulatory compliance matters. Under Philippine law, these confirmation letters carry significant weight as documentary evidence and are often required by banks, auditors, regulators, or business partners to verify specific information. The letter must comply with Philippine civil and commercial law requirements, including proper execution and, where necessary, notarization. It serves as a formal written record that can be relied upon by the requesting party and may be used in legal proceedings if required.
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1. Letterhead and Date: Official letterhead of the confirming party and current date of the confirmation letter
2. Recipient Details: Full name and address of the recipient, including their role or designation if applicable
3. Subject Line: Clear indication of the purpose: 'Re: Confirmation of [specific matter]'
4. Reference Information: Details of the underlying transaction, agreement, or matter being confirmed, including relevant dates and reference numbers
5. Confirmation Statement: Clear and unequivocal confirmation of the specific matter, facts, or circumstances being confirmed
6. Authority Statement: Statement confirming the authority of the sender to issue the confirmation
7. Execution Block: Signature block including full name, designation, and contact information of the authorized signatory
1. Additional Representations: Additional confirmations or representations specific to the transaction or relationship being confirmed
2. Conditions or Qualifications: Any conditions, limitations, or qualifications to the confirmation being provided
3. Confidentiality Statement: Statement regarding the confidential nature of the confirmation and any restrictions on its use or distribution
4. Time Limitation: Statement specifying the duration of validity of the confirmation, if applicable
5. Copy Recipients: List of other parties to receive copies of the confirmation letter
1. Supporting Documents: Copies of relevant documents referenced in the confirmation letter
2. Authorization Evidence: Corporate resolutions, powers of attorney, or other evidence of authority to issue the confirmation
3. Transaction Documents: Relevant excerpts from the underlying transaction documents being confirmed
4. Specimen Signatures: If required, specimen signatures of authorized signatories
Relevant legal definitions
Clauses
Relevant Industries
Financial Services
Banking
Real Estate
Corporate Services
Legal Services
Professional Services
Manufacturing
Construction
International Trade
Retail
Healthcare
Relevant Teams
Legal
Finance
Compliance
Treasury
Audit
Risk Management
Corporate Secretarial
Operations
Business Development
Account Management
Relevant Roles
Chief Financial Officer
Legal Counsel
Corporate Secretary
Compliance Officer
Audit Manager
Finance Director
Treasury Manager
Account Manager
Business Development Manager
Risk Manager
Operations Director
Company Director
Managing Partner
Senior Accountant
Relationship Manager
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